Administrative and Caregiver Assistant

Job Title: I/DDM Part-Time Administrative / Caregiver Assistant

Department: Developmental Disabilities Ministry

Reports To: Qualified Professional (QP)

Revised Date: December 2024

FLSA Status: Hourly, Non-exempt

The Administrative / Caregiver Assistant must demonstrate the Agency’s purpose, philosophy, policies and procedures. The Administrative / Caregiver Assistant works as a team member and oversees the day to day activities and needs of the residents in care. These activities relate to supervising and maintaining individual and group relationships at the assigned areas.

• Meets the general qualifications for employment as outlined in the Agency’s personnel policies.
• Must be at least 21 years of age.
• Has at least high school diploma, or equivalent, with advanced education preferred.
• No prior experience is required, but preferred.
• Meets qualifications of paraprofessional as outlined by Divisions of Facility Services and Mental Health, State of North Carolina.
• Education, experience, skills, and abilities compatible with the responsibilities outlined in this job description.
• Must possess a valid driver’s license and safe driving record.

• Manifests in daily action a Christian spirit and lifestyle.
• Demonstrates a working knowledge and understanding of
• The Agency’s structure, services, policies and procedures.
• Job performance requirements.
• Related jobs.
• Assures opportunity is provided to residents to exercise rights, and provides assistance as needed.
• Maintains confidentiality regarding each resident and his or her records.
• Assists Direct Support Professionals with transportation as needed.
• Fills in for direct support staff when needed; both DSP and ISP.
• Assists Direct Support Professionals with household shopping, meal preparation, medication administration, and household cleaning as needed.
• Assists Direct Support Professional with medical appointments.
• Reviews and mails auto reports on a weekly basis for homes.
• Reviews and tallies personal care documentation for Administrator signature and sends to appropriate location.
• Completes filing in resident charts on a daily basis.
• Completes filing in personnel files as needed.
• Assists Administrator with tracking staff training needs and updates schedule as needed.
• Assists Administrator with tracking annual and other paperwork for needed updates, medical appointments, and signatures and assists in completing updates.
• Assists Direct Support Professionals with planning and completing activity calendars and newsletters for homes and sends to families and DDM Administration.
• Records minutes of staff meetings, safety committee, parent meetings.
• Tracks and schedules maintenance for vans.
• Maintains photo albums and scrapbooks for homes.
• Tracks and completes requisitions for needed office supplies.
• Assists Administrator with closing out resident cash and checking at end of month.
• Assists Administrator with copying Special Assistance checks, filing in resident charts, sending copies to DDM Administration, and originals to Business Office.
• Tracks and assists in completing resident Therapeutic Leave forms.
• Completes forms for Special Olympics, Happiness Retreat and other events.
• Copies forms and maintains forms files.
• Tracks emergency supplies and assists in replenishing when needed.
• Completes inventory paperwork of food supplies from food locker and sends to appropriate person.
• Assists Administrator with admissions paperwork.
• Assists Administrator with quarterly audits of personal funds.
• Assists Administrator with completing gift forms and thank you notes.
• Assists Administrator with gathering and sending resident’s monthly wages to Social Security.
• Assists Administrator with paperwork for Performance Quality Improvement (PQI) report.
• Assists Administrator in making contacts for maintenance issues.
• Assists Administrator with tallying prompt levels for monthly progress notes.
• Ensures SDS sheets are current and in houses.
• Schedules fire extinguishers for annual check and assists Caregivers with monthly checks of fire extinguishers and emergency lights.
• Follows all sanitation, safety, and building code requirements.
• Cooperates with…