Administrative Assistant Empowering Families Grant Buies Creek, NC

Administrative Assistant for Empowering Families Grant job at Campbell University.

Location:

Buies Creek, NC.

The Administrative Assistant for Empowering Families for Spiritual Formation coordinates the efficient operation of the Empowering Families for Spiritual Formation grant provided by the Lilly Endowment, Inc. The purpose of the Empowering Families for Spiritual formation grant is to partner with churches, ministers, and parents to develop strategies and resources to equip and encourage families to experience regular, substantive, holistic, family-centered spiritual formation.

The Administrative Assistant will handle correspondence, record-keeping, and budgetary management, managing selected events and processes, providing designated logistical and clerical support, and carrying out other duties as assigned. The Administrative Assistant reports to and works alongside the Project Director for Empowering Families for Spiritual Formation. Candidates should be aware that this position is funded by the grant for 5 years.

The position is not guaranteed to continue past the ending of the grant.

• Provide clerical support for the Empowering Families for Spiritual Formation project, including answering phone calls, handling correspondence, scheduling meetings and appointments, and making travel arrangements for the project as required.
• Develop brochures, flyers, and other printed and electronic documents for meetings and events.
• Coordinate catering orders and facility reservations.

• Assist with oversight of grant budget. Track budget and extra-budget expenditures, including issuing and tracking all Empowering Families purchase order requisitions, check requisitions, travel vouchers, receiving reports, and in-house requisitions.
• Coordinate and communicate with the Office of Sponsored Research Projects for approval of grant activities and spending.
• Coordinate with the University Counsel to develop and administer contracts associated with the Empowering Families project.
• Collect, review, and process Empowering Families-related credit card reconciliations each month.

• Research, prepare, and produce Empowering Families reports as needed.
• Maintain Empowering Families files, including secure storage (both physical and electronic) of sensitive data such as church and participant records.
• Maintain any Empowering Families databases (resources, churches, participants, etc.) created and/or associated with Empowering Families projects.

• Assist with occasional events and programs off-campus and on evenings and weekends.
• Maintain a professional appearance and demeanor at all times.
• This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University and the mission of the Divinity School to provide Christ-centered, Bible-based, ministry-focused theological education.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• Associates required;
  Bachelors degree desirable
• 5 years of experience (15 in lieu of a degree)
• Experience in higher education or church, specifically children and family ministry, desirable

• Communicate effectively to all groups through both oral and written channels; demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, high-level university officials, churches, ministers, family participants, and the public.
• Knowledge of Microsoft Office and ability to learn new software are essential; knowledge of Canva is desirable.
• Maintain strict confidentiality.
• Highly organized and detail-oriented and able to meet strict deadlines.
• Confidence in program and/or event planning and administration.
• Exercise independent judgment in complex and new situations; able to work independently as well as function effectively in a team; willing and able to work in an ever-changing environment.
• Manage multiple, concurrent projects and frequent interruptions.
• Broad knowledge of, or ability to learn, Campbell University and Divinity School policies and procedures, including but not limited to Title IX, FERPA, and ATS accreditation guidelines.
• Some accounting knowledge is desirable.

Campbell University is an Equal Opportunity Employer. Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic…