Administrative Support Specialist

Position: Administrative Support Specialist - #002281
Location: Cullowhee

Posting Details

Posting Information

Posting Number
SHRA
1673P

Quick Link for Internal Postings
(Use the "Apply for this Job" box below)./34363

Classification Title
Administrative Support Specialist

Competency Level
Journey

Working Title
Administrative Support Specialist - #002281

Department
Purchasing & Accounts Payable

About WCU

Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:

• 2025 - Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.

• 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.

• 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.

• 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan.

Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year.

Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.

Position Summary

The primary location of this position is on the main Cullowhee, NC campus.

The primary purpose of this position is to act as specialized administrative support for the Purchasing and Accounts Payable Department. This position will be the point of contact for all vendor relations. This position will process and distribute all incoming and outgoing mail. Audit all vendor profiles with the Cata Mart system and update registrations when needed. This position will be required to make all remittance address changes within the Accounts Payable department as well as back up the Purchasing department.

Maintain the department website.

Must be eligible to work in the United States without sponsorship.

Knowledge, Skills, & Abilities Required for this Position

This position must be computer literate, have some data entry and accounting experience and the ability to use different business machines such as calculators, printers and computers. Employee must possess the ability to follow oral and written instructions, be self-motivated, have good people skills, and the ability to pay close attention to detail.

Minimum Qualifications

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Anticipated Hiring Range
$40,730

Position Type
Permanent Full-Time

Number of Hours per Week
40

Number of Months per Year
12

Salary Band Range
$34,602 - $58,870

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