Organization Coordinator

Location:

Clayton, NC, US

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy.

A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?

Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the P&O Director & require a high level of confidentiality.

Reports to Director, People & Organization.

• Own/lead projects as assigned under direction of P&O Director. See project through from origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage director’s time, while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, teams
• Responsible for process to update P&O targets & presentation of status to P&O management
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the communications partner with tasks & social activities as needed
• Support New Hire orientation event, communicating with managers, welcoming new employees, schedule of training & recommending continuous improvements to the Onboarding program
• Order & maintain supplies needed to support the DFP P&O department
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support P&O project through data collection & analysis & translate into visual dashboards
• Support social media campaigns related to employer branding initiative in partnership with PAAC (Public Affairs & Communication) team
• Suggests & implements process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties highly confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Champion the Novo Nordisk Way
• Other accountabilities, as assigned

Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)

• Bachelor's Degree in a related field or an equivalent combination of education & experience required
• Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment preferred
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including:
  Word, Excel, PowerPoint & Outlook required
• Demonstrates excellent organizational & planning skills with a high level of attention to detail required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change…