Administrative Support Specialist

Administrative Support Specialist - #002281 Position Summary

The primary location of this position is the main Cullowhee, NC campus.

This position serves as specialized administrative support for the Purchasing and Accounts Payable Department. The incumbent will act as the primary point of contact for vendor relations, process and distribute all incoming and outgoing mail, audit vendor profiles within the Cata Mart system and update registrations as needed, handle remittance address changes, back up the Purchasing department, and maintain the department website.

Must be eligible to work in the United States without sponsorship.

• Act as the main point of contact for all vendor relations
• Process and distribute incoming and outgoing mail
• Audit vendor profiles with the Cata Mart system and update registrations when necessary
• Make remittance address changes within the Accounts Payable department
• Back up the Purchasing department
• Maintain the department website

The position requires computer literacy, data entry and accounting experience, and proficiency with calculators, printers and computers. The candidate must follow oral and written instructions, be self‑motivated, possess good people skills, and pay close attention to detail.

• High school diploma or equivalency and at least one year of related office experience; or an equivalent combination of training and experience.

• Anticipated Hiring Range: $40,730
• Position Type:
  Permanent Full‑Time
• Number of Hours per Week: 40
• Number of Months per Year: 12
• Salary Band Range: $34,602 - $58,870
• Salary Grade: 61
• Open Date: 06/25/2026
• Close Date: 07/09/2026

• Cover Letter/Letter of Application
• Resume
• List of three professional references with complete contact information
• Optional documents: DD‑214 (for Veteran’s Preference)

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, political affiliation, National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina.

Final candidates are subject to criminal and sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E‑Verify to confirm employment eligibility of all newly hired employees. Additional information may be found .gov/E‑Verify.