Administrative Assistant

Administrative Assistant

Givens Estates is looking for a full-time Administrative Assistant to join our Reception and Life Enrichment team! The primary purpose of your position is to serve as administrative support for Administration and serve as receptionist for the community at large.

What you'll do:

• Answer all incoming telephone calls in a helpful and courteous manner
• Greet individuals as they enter Givens Estates and provide directions as required
• Monitor the lobby entrance for individuals needing assistance
• Assist with administrative and word processing needs including updating policies and procedures, development of documents, written correspondence, forms, and spreadsheets
• Annually audit the IL resident database, communicate with IL residents and update resident data based on responses
• Manage the contract database and all supporting documentation
• Update Quantum database with new and changing resident phone information
• Create content and manage digital signage for improved resident and guest experience
• Update various databases, reports and documents due to resident off-boarding
• Perform any other duties and/or tasks that may be assigned on an as-needed basis by an authorized supervisor

What you'll need:

• Must be proficient in the use of Microsoft Word, Outlook, Excel, and have the ability to learn and use Matrix Care and Microsoft Share Point
• Prior experience as an administrative assistant and/or experience working in bookkeeping is preferred
• Telephone Receptionist experience is preferred
• Minimum of a High School education or GED equivalent is preferred

Compensation is $21.00 - $23.00 per hour, and includes our comprehensive benefits package