Part-Time Administrative Support Specialist

Parks and Recreation Administrative Support

Provides administrative and office support for Town of Rolesville Parks and Recreation staff, including fiscal, data entry, record-keeping, and public contact duties both in person and via telephone. This position may also be required to work some nights, weekends, and holidays. This role works 20 hours per week as a Part-Time position and contributes to the Local Governmental Employees' Retirement System (LGERS) at a six (6%) employee contribution.

Essential functions:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Assist Parks operations by preparing contract documents and routing through proper channels. Analyze and extract park data including visitor counts and program/event attendance.
• Assist with scheduling and preparation for meetings and events. This includes attending meetings to conduct meeting minutes.
• Provide excellent customer service to park visitors in-person, over the phone, and by email.
• Aid in processing park-wide rental requests including indoor and outdoor locations.
• Maintain and order office supplies to support Parks and Recreation operations including inventory, ordering, and organizing.
• Manage Parks and Recreation mail by sorting, processing, and distributing to appropriate staff.
• Provide administrative support to the Parks and Recreation Team including record keeping and data entry.

Education & Experience:

High School Diploma or GED and two years of administrative and/or customer service experience. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Preferred qualifications:

• Associates degree in a related field;
• Valid North Carolina Class C Driver's license with a satisfactory driving record, or the ability to obtain within 60 days of hire.

Knowledge of:
Customer service principles. Filing and record-keeping principles. Standard practices, methods and materials of assigned work.

Skilled in:
Microsoft Office Suite (Word, Excel, PowerPoint). Organizing information with attention to detail. Communicating effectively orally and in writing. Organizing tasks, meeting deadlines and prioritizing competing demands. Following directions and meeting standards. Providing attention to detail in assignments. Proofreading and error correction. Organizing and maintaining records and files. Maintaining and updating data and documentation. Scheduling meetings, determining basic meeting needs and making required arrangements.

Providing customer service. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA and other requirements:
Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions. Light work:
Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

Working conditions:

Work is routinely performed in an indoor, office environment. However, you may be asked to work in both indoor and outdoor working conditions. This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.