Administrative Support Coordinator School of Arts and Sciences; Updated Title and Posit

Administrative Support Coordinator – School of Arts and Sciences

This is a 12‑month, full‑time position in the Academic Affairs Division that provides administrative support for the Dean of the School of Arts and Sciences at both Monroe and Polkton campuses.

Qualities valued: a commitment to a learning‑centered college through the college’s mission, vision, values, core skills, and learning outcomes.

Benefits: comprehensive package including health insurance with the NC State Health Plan for teachers and state employees, retirement benefits through the NC Retirement System, paid time off, and a supplemental cafeteria plan.

• Perform a variety of administrative duties for the Dean in support of the School of Arts and Sciences.
• Assist with curriculum change paperwork, articulation agreements, and other paperwork as directed by the Dean.
• Assist the School with maintaining program budgets and processing business and travel‑related requests per college policy.
• Assist with data collection for High Impact Practices.
• Schedule complex meetings as required by the Dean, Assistant Dean, and Department Chairs.
• Supervise work‑study students as directed.
• Assist with planning and execution of activities and college‑wide events (Orientation, Open House, Commencement, etc.) as directed.
• Maintain the School’s One Drive site, including regularly updating personnel lists.
• Generate and maintain a variety of regular and confidential documents, including general correspondence, reports, class schedules, forms, contracts, and memorandums from rough draft or verbal instructions; prepare copies and distribute information.
• Assist in maintaining necessary supplies.
• Assist with forms and collection of data as requested.
• Assume responsibility for the advisory committee process for the School’s programs.
• Prepare agendas and minutes of leadership, department, and faculty meetings as directed.
• Assume responsibility for current and accurate data for adjunct faculty.
• Assist with program reviews, conducting research and surveys, and preparing updates, reports, and plans.
• Continue professional development to meet the needs of the School and the College.
• Participate in student recruitment, retention, and registration activities, including operating tables at events.
• Interact positively with visitors, students, and staff to assist, deescalate, and provide resolution.
• Collaborate with all college areas to provide excellent customer service to all visitors, staff, faculty, and students.
• Aid in the creation and communication of related area reports.
• Maintain confidentiality of records and FERPA compliance.
• Work a variable schedule, including evenings and/or weekends, and travel between campuses.
• Perform any other duties as assigned by the Dean or the Vice President of Academic Affairs.

• Minimum one year of administrative work experience.
• Ability to communicate effectively both orally and in writing.
• Working knowledge and utilization of word processing, spreadsheet, and presentation software applications.

• Evidence of being detail‑oriented.
• Evidence of effective problem‑solving, critical thinking, and decision‑making skills.
• Evidence of a career that includes a strong work ethic with a proven track record of project completion, multi‑tasking, and the ability to handle high‑pressure environments.
• Evidence of a willingness to accept responsibility for professional and personal growth.

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job‑related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office.

The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.