Administrative Coordinator

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• Coordinate project intake, tracking, and workflow management.
• Maintain project schedules and follow up on requests, approvals, and deadlines.
• Schedule meetings and assist with calendar management.
• Process invoices, purchase orders, reimbursements, and vendor documentation.
• Coordinate purchasing of office supplies, equipment, software, and marketing materials.
• Maintain departmental records, files, and operational documentation.
• Submit and track maintenance and facilities requests.
• Assist with onboarding logistics for employees and student workers.
• Provide administrative and operational support for departmental initiatives and activities.
• Support stewardship and donor acknowledgment processes, including correspondence, tracking, and related administrative activities.
• Assist with meeting coordination and preparation, travel arrangements, special projects, and events as needed.
• Perform other related duties as assigned.

• Bachelor's degree in business, communications, marketing, public relations, or a related field; or an equivalent combination of education and experience.
• Three to five years of experience in operations, project coordination, administrative support, office management, marketing operations, or a related field.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Proficiency with Microsoft Office and Google Workspace.

• Experience supporting multiple departments or senior leaders.
• Experience with project management software.
• Experience with purchasing, budget tracking, invoice processing, and vendor management.
• Experience in higher education, marketing, communications, advancement, or nonprofit organizations.