Executive Assistant
Listed on 2026-07-30
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration
Agency Dept of Natural and Cultural Resources Division Zoological Park Job Classification Title Executive Assistant I (S) Position Number Grade NC11 About Us The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program.
The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit We encourage you to apply to become a part of our team! Description of Work Have you ever wanted to work at a zoo?
Want to be part of a dynamic and unique organization that saves wildlife and wild places? The North Carolina Zoo is looking to hire an Executive Assistant. The Executive Assistant serves as the sole administrative support to the Zoo Director, the Division’s highest-ranking official, and is responsible for managing the day-to-day operations of the Director's Office. This position provides high-level executive support by managing the Director's schedule, coordinating executive communications, preparing correspondence and meeting materials, organizing travel and special events, and serving as a liaison with Zoo leadership, the NC Zoo Council, DNCR, government officials, and external partners.
The Executive Assistant exercises sound judgment, maintains strict confidentiality, and supports strategic initiatives that contribute to the effective operation of the Director's Office. Key Responsibilities
- Provide executive-level administrative support to the Zoo Director by managing a complex calendar, coordinating meetings, arranging travel, anticipating competing priorities, and ensuring the Director is prepared for meetings, events, and official engagements.
- Prepare, edit, and coordinate executive correspondence, reports, presentations, agendas, meeting materials, and other documents supporting the Director's Office.
- Coordinate Zoo Council meetings, Executive Team meetings, leadership meetings, VIP visits, and other official functions, including logistics, meeting materials, travel arrangements, and follow-up activities.
- Serve as the primary liaison for the Director's Office by coordinating communications with Zoo senior leaders and staff, DNCR leadership, NC Zoo Council members, government officials, external organizations, and the public.
- Maintain confidential personnel, operational, financial, and organizational information while exercising sound judgment, discretion, and professionalism.
- Coordinate and support special projects, strategic initiatives, accreditation activities, and executive priorities as assigned by the Zoo Director.
- Develop and maintain organized administrative systems, records, and office procedures that support the efficient operation of the Director's Office.
Skills and Abilities
/Management Preferences
Please note:
Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. Recruitment Range: $47,300 - $56,400 To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not…
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