District Administrative Specialist I - Columbus County

Agency Adult Correction Division COO
- Community Supervision Job Classification Title Administrative Specialist I (S)

Position Number  Grade NC08

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Salary Grade: NC08

Salary Grade Range: $39,244.00 - $68,679.00

Recruitment Range: $39,244.00 - $57,230.00

Position  is an anticipated vacancy. This Posting Will Close At 11:59 P.M. The Night Before the End Date.

This position will be located in:
Whiteville, NC
- Columbus County. The typical work schedule is Monday
- Friday, 8 am - 5 pm, 40 hours a week.

This District Administrative Specialist I position works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to the Judicial District Manager and their team, including but not limited to scheduling meetings and recording minutes, screening calls and visitors, etc. This position also functions as the health & benefits representative for the district employees.

This position will receive and process mail, distribute and file documents both electronically and in hard copy, and maintain personnel, fiscal, and operations files. They will verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures. Work performed requires specialized knowledge in the processing and application of information, documents, and materials.

Documents they prepare may be used in court proceedings or for other official purposes, so concise communication and correct use of grammar and tone are essential. Most of their time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines.

• Time administration
• Administering various types of leave (LOA)
• Benefits, including but not limited to FML and Workers' Compensation
• Employment packages
• Personnel Actions and Operations
• Onboarding documentation and new hire orientation
• HR Logs, roster, and reporting
• Separations

• Procurement
• Inventory control management to include physical inventories of fixed assets
• Entering purchase requisitions and usage orders
• Verifying state contract items
• Vendor information, shipments, purchase orders, payments, and receipts
• Prepare and review mileage reports, process travel authorizations, and reimbursement requests
• Tracking and reporting vehicle logs
• Handling lease agreements

Applicants now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preference are not required. But applicants who possess the following skills are preferred:
Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information. Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data. Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

Ability to maintain confidentiality, identify and understand issues,…