District Administrative Specialist I - Columbus County

COO
- Community Supervision

Administrative Specialist I (S)

Position Number:

Grade: NC08

Salary Grade Range: $39,244.00 - $68,679.00

Recruitment Range: $39,244.00 - $57,230.00

This posting will close at 11:59 P.M. the night before the end date. This position will be located in Whiteville, NC
- Columbus County. The typical work schedule is Monday
- Friday, 8 am - 5 pm, 40 hours a week.

If you desire a rewarding career that has a great work/life balance with benefits, please apply today!

This District Administrative Specialist I position works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to the Judicial District Manager and their team, including but not limited to scheduling meetings and recording minutes, screening calls and visitors, etc. This position also functions as the health & benefits representative for the district employees.

This position will receive and process mail, distribute and file documents both electronically and in hard copy, and maintain personnel, fiscal, and operations files. They will verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures. Work performed requires specialized knowledge in the processing and application of information, documents, and materials.

Documents they prepare may be used in court proceedings or for other official purposes, so concise communication and correct use of grammar and tone are essential. Most of their time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines. The position will provide HR support services in the key areas of:

• Time administration
• Administering various types of leave (LOA)
• Benefits, including but not limited to FML and Workers' Compensation
• Employment packages
• Personnel Actions and Operations Onboarding documentation and new hire orientation
• HR Logs, roster, and reporting
• Separations

The position will provide fiscal support services in the key areas of:

• Procurement
• Inventory control management to include physical inventories of fixed assets
• Entering purchase requisitions and usage orders
• Verifying state contract items
• Vendor information, shipments, purchase orders, payments, and receipts
• Prepare and review mileage reports, process travel authorizations, and reimbursement requests
• Tracking and reporting vehicle logs
• Handling lease agreements

The duties involve extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders.

About the Division of Community Supervision (DCS):
The Division of Community Supervision (DCS) is responsible for overseeing the supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision. DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system, as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.

DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.

The Knowledge, Skills, and Abilities (KSAs)/Management Preference are not required. But applicants who possess the following skills are preferred:

• Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information.
• Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data.
• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
• Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
• Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

The State of North Carolina offers a comprehensive benefits package, including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.