Chief Academic Officer Administrative Assistant and ECATS Data Manager

Chief Academic Officer Administrative Assistant and ECATS Data Manager

Perquimans County Schools Central Office - Hertford, North Carolina Open in Google Maps

This job is also posted in North Carolina School Jobs, and Perquimans County School District

Job : 5899692
Final date to receive applications: Posted until filled
Re-Posted: Aug 25, 2026 4:00 AM (UTC)
Starting Date: Immediately

Perquimans County Schools

(12 Month Position)

JOB TITLE:
ECATS DATA MANAGER/TESTING AND ACCOUNTABILITY ADMINISTRATIVE ASSISTANT

GENERAL STATEMENT OF JOB

Under general supervision, performs a variety of technical, administrative, and computer support functions for the district’s Exceptional Children’s program (ECATS) and for Testing and Accountability. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs. Work also involves coordination between the North Carolina Department of Public Instruction (DPI), the district and schools, ensuring the district’s compliance with reporting requirements related to student information and testing.

Work also includes reviewing forms and handwritten information and entering data into the proper computer files, often utilizing specialized codes and abbreviations; updating files on a daily basis; and printing and preparing daily reports. Employee is responsible for troubleshooting errors or other operational problems with computers and peripheral equipment; and also performs a large variety of clerical, secretarial and administrative duties involving interaction with other departments.

Employee reports to the Chief Academic Officers of Exceptional Children’s/Student Services & Curriculum & Instruction.

QUALIFICATIONS:

• Associate’s Degree/Bachelor’s Degree, preferred;
  Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Previous office experience in the educational setting, desired.

DUTIES AND RESPONSIBILITIES:

• Ability to understand and apply Federal and State laws, policies, rules, practices and procedures

• Ability to learn and utilize systems such as ECATS, Win Scan, and Ready Tools as well as operating procedures, related components, capabilities, limitations and system requirements of these systems
• Ability to learn and utilize student information packages (such as Power School and Educator’s Handbook)
• Ability to use software and other common computer operating systems to communicate effectively using various methods
• Ability to create and organize schedules of events and/or services for the Exceptional Children’s/Student Services Department and the Department of Testing and Accountability
• Ability to utilize strong data collection and problem-solving skills in order to organize and maintain confidential records
• Ability to work and communicate with diverse groups and/or organizations
• Ability to establish and maintain effective working relationships as necessitated by work assignments
• Utilizes specialized reporting software to produce district level reports.
• Prepares and maintains a variety of computer databases pertaining to student records, activities and demographic information.
• Prepares and maintains records of exceptional students served by schools.
• Provides assistance in all areas of student information such as receiving data entry requests and determines appropriate procedures to obtain input/output results for databases.
• Completes check request and purchase orders as well as assist with monitoring budgets.

ADDITIONAL JOB FUNCTIONS

• Carries out other duties as assigned.
• Receives training and in-service pertinent to the job function.
• Utilizes positive human relation skills with staff, students and parents in fulfilling…