AccountingHRAdministrative Specialist

Benefits:

• Family Friendly
• Flexible schedule
• Training & development

Heart Works is a mission-driven nonprofit serving underserved families through education, wellness, mental health, and community-based support. We're a small, collaborative team passionate about making a difference locally.

We're seeking a reliable, detail-oriented Accounting, HR & Administrative Specialist to support financial operations, employee processes, and daily office functions. This role reports to the Finance Director and is ideal for someone organized, self-sufficient, and interested in growing with a nonprofit.

• On-site in Bayboro, NC
• $17 to $25 per hour, based on experience & qualifications
• 20 to 25 hours per week (flexible within normal business hours)
• Opportunity for full-time

• Record transactions in Quick Books and maintain accurate financial records
• Reconcile monthly bank statements
• Assist with bi-weekly payroll processing
• Support financial reports, budgets, and audits
• Assist with bi-weekly payroll processing
• Track and compile data for grant & program reporting
• Support timely submission of grant and audit-related financial documentation

• Assist with onboarding (new hire paperwork, background checks, personnel files)
• Support offboarding processes and documentation
• Maintain accurate employee records and ensure confidentiality
• Serve as a point of contact for basic HR-related questions

• Maintain organized digital and paper filing systems
• Answer phones and manage incoming/outgoing mail
• Provide general administrative support (scheduling, documents, communication)
• Assist with fundraiser and event preparation
• Support day-to-day office operations

• Minimum 1 year of entry-level finance, accounting, or bookkeeping experience, including basic knowledge of finance and accounting principles
• Strong organizational skills, strong attention to detail
• Reliable, self-sufficient, and capable of independently managing tasks
• Excellent verbal and written communication skills
• Proficient in Microsoft Excel
• Able to handle confidential information with discretion
• Able to climb stairs, drive a car, sit for extended periods, and lift up to 30 lbs
• Able to pass a background check

• Associate's degree in accounting, finance, HR, or related field
• 2+ years of nonprofit bookkeeping, HR, or administrative experience
• Experience with Quick Books or similar accounting software
• Experience with administrative and/or HR functions
• Experience with nonprofit fund accounting and grant reporting

• Develop a strong understanding of Heart Works' financial systems, workflows, and documentation standards
• Demonstrate accuracy and consistency in bookkeeping and administrative tasks
• Become comfortable managing routine responsibilities independently
• Build familiarity with employee records and onboarding/offboarding processes
• Establish individualized performance targets within the first 1-2 weeks, with a 90-day review scheduled at that time
• Show meaningful progress toward established targets, with opportunity for a pay increase at the 90-day mark

We are willing to train the right candidate who is eager to learn and grow with our organization.