Administrative Assistant

About Leviton

At Leviton, we build what's next to light, power, and connect everyday spaces, from electrical to lighting, to data networks, and energy management. With over 115 years of history, Leviton develops thoughtful solutions that help make its customers' lives easier, safer, more efficient, and more productive. We recognize that our people are our greatest asset. We ASK questions, EMBRACE challenges, SEEK new perspectives, and ANTICIPATE what comes next.

It's about each person bringing skills and passion to a challenging and constantly changing world.

Responsible for providing comprehensive administrative and operational support to both Operations and Human Resources. Key responsibilities include managing reports and documentation, maintaining records, coordinating communications, supporting employee and company events, and assisting with special projects and other business initiatives.

This role also supports compliance with all applicable federal, state, and local regulations; assists with Environmental, Health & Safety (EH&S) assessments and safety training programs; supports workers’ compensation claims administration; and ensures timely incident reporting and regulatory compliance.

• Generate reports and communications
• Supports Human Resources; including timekeeping and attendance, maintaining employee records and files, Applicant Tracking System maintenance, assisting in recruiting, workers’ compensation claims support, and maintaining OSHA, EPA, and Safety documentation
• Coordinate the EH&S Factory Safety Standards to ensure compliance with all Federal, State and/or Local Occupational Health & Safety regulations and requirements
• Communicates in written and verbal communication, regulatory matters that affect EH&S
• Implement and deliver EH&S training and programs to employees
• Participates in review and analysis of facility inspection reports from EH&S advisors
• Attends training and education seminars as appropriate to learn regulatory requirements
• Supports materials planning function
• Supports purchasing, including researching, ordering, and receiving MRO items
• Acts as liaison with the local school system and community college including coordinating events, college courses, and state projects funded by the community college system
• Maintains organizational charts
• Completes special projects assigned by the manager and/or leadership team
• Greets visitors and answers the telephone for general calls
• Other responsibilities as assigned including, but not limited to; open enrollment, scholarship programs, employee appreciation events and activities, career fairs, training, etc.
• Coordinate the EH&S Factory Safety Standards to ensure compliance with all Federal, State and/or Local Occupational Health & Safety regulations and requirements
• Communicates in written and verbal communication, regulatory matters that affect EH&S
• Implement and deliver EH&S training and programs to employees
• Participates in review and analysis of facility inspection reports from EH&S advisors
• Attends training and education seminars as appropriate to learn regulatory requirements

• Proficiency in Microsoft Suite applications including Outlook, Word, PowerPoint, and Excel at an intermediate level
• Familiarity with HR/ERP applications, Oracle preferred
• HIPAA certification will be required
• Proficiency with SharePoint, preferred
• Must be able to work with a high degree of confidentiality
• Excellent verbal and written communication skills
• Ability to work effectively with all levels of employees
• Ability to work independently and in a team
• Excellent customer service skills with internal employees and external contacts
• Ability to problem-solve, prioritize, and handle multiple projects simultaneously
• Must be able…