College Events and Logistics Manager

Posting Number

College Events and Logistics Manager

Events Manager

$62,988

Annual

E = Exempt

The Manager of College Events and Logistics is responsible for coordinating and managing college-wide events, facility use, and event-related logistics across Rowan-Cabarrus facilities. The position serves as the lead event project manager for major College functions and the primary point of contact for facility usage, event scheduling, vendors, community partners, tenants and College stakeholders, providing event planning expertise to support safe, welcoming and professional events across Rowan-Cabarrus.

The Manager helps maintain a consistent standard for College events through thoughtful planning, effective project management, strong guest experiences and coordination among internal and external partners. Responsibilities include event planning and logistics, event budgets, facility use, scheduling, vendors, event staffing, executive and presidential event support, external facility requests and post-event assessment. The position provides event planning expertise to departments across the College.

The Manager assesses event needs, develops project plans, establishes timelines, identifies required resources and coordinates with appropriate College departments throughout the planning process.

As a representative of the President’s Office and Rowan-Cabarrus, this position requires exceptional professionalism, discretion, judgment, customer service and attention to detail. The Manager works closely with departments across the College. The Manager serves as the lead project manager for an event but does not supervise other positions. The position is based at North Campus and provides support at all Rowan-Cabarrus locations as event and operational needs require.

The position reports to the Director of Marketing and Events and may provide support to the President’s Office as needed.

• Bachelor’s degree from an accredited institution and two (2) years of experience in event planning, project management, hospitality, promotions, facility management, or a related field; or an equivalent combination of education and experience sufficient to successfully perform the responsibilities of the position.
• Demonstrated experience managing multiple projects, deadlines and stakeholders simultaneously.
• Demonstrated experience planning and executing events from initial concept through completion.
• Working knowledge of audiovisual, event production and virtual or hybrid event technologies, with the ability to identify technical needs and coordinate requirements with technical specialists.
• Exceptional project management and organizational skills.
• Strong written and verbal communication skills.
• Ability to provide leadership within a collaborative, cross-functional project environment.
• Ability to establish priorities, anticipate needs, solve problems and make sound decisions in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Ability to build effective relationships with employees, executive leadership, vendors, community partners and external organizations.
• Demonstrated professionalism, discretion and sound judgment when working with confidential or sensitive information.
• Strong customer service skills and commitment to creating welcoming, accessible and professional experiences.
• Ability to manage event budgets and maintain accurate financial and project records.
• Working knowledge of Microsoft 365 applications and the ability to learn College scheduling, project management and event technology platforms.
• Ability to work independently and collaboratively as part of a multidisciplinary team.

• Experience planning and managing large-scale events, ceremonies, executive functions or other high-profile programs, preferably in higher education, government or a nonprofit environment.
• Experience supporting executive leadership, trustees, elected officials, donors, VIPs or other key stakeholders at events and official functions.
• Experience with event scheduling, space management,…