Cashbook Administrator

Job Purpose

• To perform accurate and timely cashbook processing and bank reconciliations in line with company standards, ensuring integrity of financial records.
• To support the Management Accountants by maintaining by resolving discrepancies, and ensuring all cash transactions are correctly recorded.
• To contribute to strong financial control, audit readiness, and effective cash management through disciplined processes and adherence to policies.

• Process and capture all bank transactions (receipts, payments, transfers, bank charges, interest, etc) accurately and timeously in the financial system, ensuring correct general ledger allocations.
• Assist in the on boarding of new brokers by opening bank account.
• Assisting our business partners with any changes or amendments to their banking profiles by working closely with bank support.

• Prepare daily, weekly, and monthly bank reconciliations, identifying and resolving reconciling items promptly. Maintain proper supporting documentation and ensure all reconciling items are cleared within the agreed timelines.

• Accurately allocate incoming receipts to the correct accounts and clear suspense accounts. Support payment processes by validating information and ensuring completeness of documentation within control frameworks.

• Ensure all cashbook transactions are processed before month-end deadlines. Assist the Management Accountants with journals, reconciliations, and reporting schedules.

• Ensure adherence to internal controls, finance policies, and audit requirements. Identify unusual transactions or discrepancies and elevate appropriately. Maintain audit-ready records at all times.

• Respond to internal and external queries related to cashbook transactions and reconciliations. Liaise with banks and stakeholders to resolve discrepancies and ensure smooth financial operations.

• Identify opportunities to improve cashbook processes and enhance efficiency through better controls or system utilisation.