Senior Executive Assistant

Location: Lake Junaluska

LJA Mission Statement:

The mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body.

Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake.

Our market ranges from youth groups to affluent leisure guests primarily from the Southeastern United States.

Application Instructions:

Please submit a resume and cover letter explaining your interest and relevant experience. Applications without both documents may not be considered.

Position Summary The Senior Executive Assistant reports directly to the Executive Director/CEO. This position provides high-level executive, administrative, and development support to the Executive Director/CEO, and the Lake Junaluska Assembly Board of Trustees, as well as the Executive Leadership Team. The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director/CEO.

In support of the Executive Director/CEO, this position has significant interaction with Board and Committee members, the Executive Leadership Team, and the Lake Junaluska community.

Essential Position Functions Management Support Responsible for initiating and monitoring all logistics, scheduling, recordkeeping and time management of the Executive Director/CEO’s office.

Ensures proper communications, resources, and administrative processes are in place and followed to support the strategic use of the Executive Director/CEO’s time and resources.

Maintain confidentiality and respond appropriately to sensitive and confidential matters of significance

Exercise sound judgment in a variety of situations that support the strategic priorities of the Executive Directors/CEO’s office.

Proactively anticipate the needs of the Executive Director/CEO to ensure information is shared quickly and professionally.

Identifies and analyzes problems, weighs the relevance and accuracy of information, evaluates alternative solutions, and makes recommendations.

Maintain financial records in the financial accounting database for areas for which the Senior Executive Assistant has responsibility

Prepares, validates, and oversees the Executive office budget

Be creative and enjoy working within an environment that is mission driven, results driven, and community oriented.

Administrative Support Perform high-level administrative and support functions for the Executive Director/CEODraft letters, reports, and other documents on behalf of the Executive Director/CEOProof and edit writings prepared by the Executive Director/CEOAssist in maintaining the daily calendar of the Executive Director/CEOPlan and coordinate all meetings and events organized by the Executive Director/CEO’s Office Maintain essential files for the Executive Director/CEO and the organization in both electronic and paper formats

Receive and process phone calls, emails and written correspondences for the Executive Director/CEO and Board of Trustees Serve as the coordinator for special projects and events as assigned by the Executive Director/CEOOther duties as assigned by the Executive Director/CEOBoard of Trustees Support and Liaison Serves as the Executive Director/CEO’s administrative liaison to the Board of Trustees and manage all Board logistics to include;

Plan and coordinating semi-annual Board meetings

Compiling, and assembling complex and detailed documents, and distributing meeting materials

New Board member orientation

Coordinate Board member meals, lodging, and reimbursement requests

Prepare correspondences and reports on behalf of the Executive Director/CEO for the Board of Trustees, the United Methodist Church, and other key organizations

Responsible for all correspondence and other forms of communication from the Executive Director/CEO’s office and the…