Fleet & Facilities Manager

Fleet And Facilities Maintenance Manager

Responsible for planning, organizing, directing, and managing the City's fleet maintenance and facilities maintenance programs.

An employee in this class performs advanced professional, technical, and managerial work overseeing all aspects of fleet operations and municipal facility maintenance. Responsibilities include planning and directing preventive maintenance and repair programs for City vehicles, equipment, and facilities; supervising subordinate supervisors and staff; developing and administering division budgets; overseeing capital replacement planning; managing contracts and vendors; and ensuring compliance with applicable safety, environmental, and regulatory requirements.

The employee exercises considerable independent judgment in the administration of fleet and facilities operations and serves as a technical advisor to the Public Works Director regarding equipment replacement, facility condition assessments, maintenance planning, and operational improvements. Work is performed under the general supervision of the Public Works Director and is evaluated through operational effectiveness, budget performance, safety compliance, customer service, and achievement of departmental goals.

Essential Job Functions

• Plans, organizes, directs, and evaluates all fleet maintenance and facilities maintenance operations.
• Supervises supervisors and subordinate staff.
• Develops short-range and long-range fleet replacement plans for vehicles and equipment.
• Develop short-range and long-range facility maintenance, repair, renovation, and replacement plans.
• Manages preventive maintenance programs for vehicles, equipment, buildings, and facilities.
• Monitors equipment utilization, lifecycle costs, maintenance trends, and replacement schedules.
• Reviews and analyzes maintenance records and operational data to improve efficiency and reliability.
• Manages procurement, specification development, acquisition, disposal, and replacement of fleet assets.
• Assists with preparation and administration of division operating and capital budgets.
• Evaluates new technologies, alternative fuels, electric vehicles, telematics systems, and facility management technologies.
• Oversees maintenance of municipal buildings, shops, pools, parks support facilities, and related infrastructure.
• Coordinates major building repairs, renovations, and contractor activities.
• Develops and enforces safety policies and procedures and ensures compliance with OSHA regulations.
• Manages employee training, certification programs, and professional development activities.
• Participates in hiring, performance evaluations, coaching, disciplinary actions, and workforce planning.
• Manages service contracts, maintenance agreements, and vendor relationships.
• Supports emergency operations, disaster response, snow and ice operations, and special events.
• Creates performance metrics, budget documents, reports, and presentations.
• Performs other related job duties as assigned.

Qualifications

Education and Experience:

Bachelor's degree in Public Administration, Business Administration, Fleet Management, Automotive Technology, Construction Management, Facilities Management, Engineering, or related field; and five (5) years of progressively responsible experience in fleet management, facilities management, public works operations, or related field, including supervisory experience; or an equivalent combination of education and experience.

Special Qualifications:

• Possession of a valid North Carolina Driver's License.
• APWA Certified Public Fleet Professional (CPFP), Certified Public Fleet Manager (CPFM), IFMA Facility Management Professional (FMP), or equivalent certification preferred.

Knowledge, Skills, and Abilities:

• Thorough knowledge of fleet maintenance management principles and practices.
• Thorough knowledge of facilities maintenance, repair, construction, and preventive maintenance programs.
• Thorough knowledge of vehicle and equipment lifecycle management.
• Thorough knowledge of OSHA regulations and workplace safety practices.
• Knowledge of fleet management software, work order systems, telematics, and asset management systems.
• Knowledge of HVAC, plumbing,…