TIMS; Transportation Information Management System​/Cost Clerk Coordinator

Position: TIMS (Transportation Information Management System)/Cost Clerk Coordinator
Location: Windsor

BERTIE COUNTY SCHOOLS

Job Description

(Class descriptions are written as a representative list of the ADA essential duties performed by the entire classification.
They cannot include, and are not intended to include, every possible activity and task performed by every specific employee)

JOB TITLE:

TIMS (TRANSPORTATION INFORMATION MANAGEMENT

SYSTEM) /COST CLERK COORDINATOR

DEPARTMENT:
Transportation

GRADE: 68

FLSA:
Non-Exempt

REPORTS TO:

Director of Transportation

SUPERVISES:
None

TERMS OF EMPLOYMENT: 12 months

QUALIFICATIONS:

__Associate's Degree preferred

__Skilled in Microsoft Word, Excel, PowerPoint, and Database

Management and Spreadsheets

__Must obtain ITRE Certification for TIMS Managers and Operators

within a specified time after being employed.

- Valid NC driver's license (and must be able to hold a NC Bus license)

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Assigns students requiring transportation to and from designated school bus stops. If a stop does not exist, develop and implement a new bus stop

Enters data and updates information as provided to keep bus routing current and accurate

Troubleshot and resolved bus route issues, including data analysis

Works with the county 911 addressing GIS planning

Performs updates to the TIMS student file from the Power School student data

Gathers and evaluates information of streets, addresses, speed limits, and railroad crossings, etc., and enters this information into the TIMS geographic module

Effectively communicates with bus drivers, parents, transportation staff, school staff, Power School operators, central service staff, stakeholders, and other users

Assists with general office duties

Assists with school bus driver certification training and orientation

Maintain Geocode updates, including street name changes, address changes, and traffic pattern changes

Performs other duties and responsibilities as assigned by the supervisor

Summarizes statistics from various sources into a comprehensive report from limited instructions.

Juggles appointments and manages the supervisor's calendar; arranges travel schedules, makes reservations, and prepares travel vouchers and expense reports for supervisor and/or department personnel.

Reviews incoming mail to keep informed on the status of matters being handled; routes other mail to appropriate departments or divisions; handles routine correspondence and independently prepares appropriate replies.

Receives telephone calls and visitors; facilitates problem solving, gives out detailed information regarding department activities and programs; refers calls or visitors to appropriate officials.

Maintain departmental records; record transactions and data in journals, ledgers, logs, and on special forms; acts as a point of contact for the area served and gives information or refers inquiries to proper personnel.

Uses a variety of mathematical formulas; summarizes statistical information; prepares charts, graphs, and tables.

Processes information using a variety of computer-driven word processing, spreadsheet, and file maintenance programs, which requires the use of a variety of complicated formats for preparing correspondence, reports, and manuscripts. Work includes responsibility for the accuracy of spelling, punctuation, format, and grammar.

Composes forms, letters, memorandums, reports, and minutes; drafts information and materials for various purposes.

Enters data for equipment repair and parts order records for school buses, service trucks, and all school system vehicles into the State Vehicle Fleet Management System.

Verifies the accuracy of parts purchased against the invoice and enters them into the State Vehicle Management System.

Files equipment repair and parts sheets, parts purchase records, records of rebuilt engines and other parts, maintenance, bus log records, and inspection records.

Calculates cost and enters data into the State Vehicle Fleet Management System for records of rebuilt engines and parts.

Enter daily fuel usage data for all vehicles and…