Transportation Safety and Fleet Maintenance Coordinator

The Maintenance and Safety Coordinator is responsible for coordinating and monitoring the maintenance, safety, inspection, and regulatory compliance activities of the McDowell County Transportation Department's vehicles, equipment, facilities, and transportation operations.

This position serves as a key liaison between the Transportation Director, vehicle operators, maintenance personnel, vendors, and regulatory agencies to ensure that County transportation vehicles and equipment are maintained in safe operating condition and that required inspections, preventive maintenance, documentation, and safety procedures are completed timely and accurately.

The position will assist with developing and maintaining preventive maintenance schedules, monitoring vehicle repair and service needs, coordinating outside maintenance and repair services, maintaining maintenance and safety records, conducting safety inspections, monitoring compliance with applicable federal, state, and local requirements, and assisting with employee safety training and incident follow-up.

Work requires considerable independent judgment, organization, attention to detail, and the ability to identify potential safety or maintenance concerns before they result in service interruptions, accidents, or regulatory violations.

• Coordinate and monitor preventive maintenance schedules for County Transportation vehicles and equipment.
• Maintain accurate records of vehicle mileage, inspections, repairs, preventive maintenance, parts, tires, and other service activities.
• Monitor vehicle maintenance schedules and ensure services are completed within required intervals.
• Review vehicle maintenance needs reported by drivers and determine appropriate follow-up.
• Coordinate repairs with County maintenance personnel and outside vendors as appropriate.
• Obtain estimates and assist with coordinating repairs and services while following County purchasing procedures.
• Monitor vehicles that are out of service and communicate anticipated return-to-service dates to appropriate personnel.
• Track recurring mechanical problems and identify trends that may require additional evaluation or replacement.
• Assist with evaluating vehicle replacement needs based on age, mileage, condition, maintenance history, reliability, and operational requirements.
• Maintain organized documentation for each vehicle and ensure records are readily available for audits and inspections.
• Coordinate routine inspections of lifts, ramps, wheelchair securement systems, emergency equipment, and other transportation-related equipment.
• Assist with maintaining transportation facilities, fueling areas, storage areas, and maintenance areas in a safe and orderly condition.

• Coordinate the Department's vehicle and operational safety program.
• Conduct or coordinate routine safety inspections of vehicles and transportation equipment.
• Monitor compliance with applicable federal, state, and local transportation, vehicle, occupational safety, and accessibility requirements.
• Assist in ensuring vehicles are properly equipped with required safety equipment and documentation.
• Monitor required inspections, certifications, permits, and other compliance requirements.
• Assist with preparation for regulatory inspections and audits.
• Maintain documentation related to safety inspections, corrective actions, maintenance deficiencies, and compliance activities.
• Identify unsafe conditions and recommend corrective action to the Transportation Director.
• Follow up on identified safety deficiencies to ensure corrective measures are completed.
• Assist with developing and updating departmental safety procedures and checklists.
• Promote a culture of safety and accountability among transportation employees.

• Assist with new employee orientation and safety training related to vehicle operation and transportation procedures.
• Coordinate or assist with periodic safety training, refresher training, and required certifications.
• Monitor completion of required employee training, certifications, medical or other applicable qualifications, and safety documentation as assigned.
• Assist supervisors with addressing unsafe driving practices, vehicle abuse, preventable maintenance issues, and repeated safety concerns.
• Review driver reports concerning vehicle defects and ensure reported problems receive appropriate attention.
• Reinforce proper vehicle inspection, reporting, fueling, cleaning, wheelchair securement, and emergency…