Accounting Coordinator

Accounting Coordinator

Cleveland, OH

Comfort Systems USA Ohio, a leading provider of commercial HVAC, mechanical, service, building automation, security, and integrated building solutions, is seeking an Accounting Coordinator to support the day-to-day accounting and administrative operations of our Cleveland office part-time.

This role provides accounting and administrative support across accounts payable, vendor management, cash application, job cost administration, document management, and general office operations. The Accounting Coordinator works closely with other members of the accounting team to process transactions, maintain accurate records, resolve routine discrepancies, and support recurring accounting deadlines.

This position is ideal for someone who is highly organized, detail-oriented, dependable, and comfortable balancing a variety of accounting and administrative responsibilities. The right person is proactive, responsive, and collaborative, with a strong commitment to accuracy, organization, and follow-through.

• Process, code, and enter vendor invoices accurately and timely.
• Work with purchasing personnel and internal team members to resolve purchase order, invoice, pricing, coding, and documentation discrepancies.
• Set up new vendors and maintain required subcontractor and vendor compliance documentation, including W-9s, certificates of insurance, tax exemption documentation, and other required records.
• Review and reconcile vendor statements routinely to identify missing invoices, unapplied credits, duplicate charges, or other discrepancies.
• Maintain customer tax-exemption certificates and related documentation for vendors.

• Apply customer payments and checks accurately and timely.
• Assist with routine accounts receivable inquiries, including requests for invoice copies and basic account questions.
• Help clarify customer billing questions before routing more complex matters to the appropriate team member.
• Create and maintain accounts receivable reports and supporting documentation as assigned.
• Maintain accurate and organized records related to customer payments and receivables.

• Maintain invoices, accounting documentation, and project records within SharePoint and other designated systems.
• Perform filing, scanning, document management, and record maintenance to ensure information is complete, organized, and easy to retrieve.
• Support recurring accounting deadlines, month-end activities, scheduled reporting requirements, and quarterly national purchasing activities.
• Respond to routine accounts payable and accounts receivable questions from vendors, customers, and internal team members.
• Provide backup support to other accounting team members as needed.
• Assist with general office responsibilities, including answering the main phone line and door, sorting incoming mail, ordering office supplies, and communicating office-related concerns.

• Work collaboratively with accounting, purchasing, project teams, vendors, customers, and other internal departments.
• Communicate clearly and professionally with both internal and external contacts.
• Balance accuracy, responsiveness, deadlines, and competing priorities in a fast-paced environment.
• Take ownership of assigned responsibilities and follow through on questions, discrepancies, and documentation needs.
• Identify opportunities to improve organization, recordkeeping, vendor processes, and overall accounting support.
• Maintain a strong commitment to accuracy, confidentiality, teamwork, and dependable follow-through.

• 2+ years of experience in accounts payable, accounting support, bookkeeping, or a related financial or administrative role.
• Excellent organizational, time-management, and multitasking skills with the ability to meet recurring accounting deadlines and support month-end activities.
• High attention to detail with strong analytical and problem-solving abilities to identify and resolve discrepancies.
• Ability to work independently in a fast-paced environment while…