Administrative Assistant

Enter Job Description...

Provides administrative support to construction and capital projects teams by coordinating documentation, schedules, and communication. Supports day-to-day construction operations and ensures accurate project records and compliance.

Key Responsibilities:

• Support Project Managers and Engineers with construction documentation (RFIs, submittals, change orders, pay applications).
• Maintain organized project files and logs.
• Coordinate meetings, site visits, and inspections; prepare meeting minutes.
• Assist with procurement, invoices, and budget tracking.
• Communicate with contractors, vendors, and internal departments.
• Support compliance and reporting requirements.

Qualifications:

• High School Diploma required; related coursework preferred.
• 2+ years of administrative experience in construction, facilities, or public works.
• Knowledge of construction terminology and documents.
• Proficiency in MS Office; strong organizational and communication skills.

EEO Employer
Lance Soft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Lance Soft makes hiring decisions based solely on qualifications, merit, and business needs at the time.