Administrative Assistant IV

Job Summary - Admin Level IV IRA Strategy Team:

Duration: 09+ Months contract, Potential with long term

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with Client:

• Various technology and training are available for anyone looking to expand and improve their current skill levels.
• Leadership support to drive your career into areas of interest to meet your passion and career goals.
• Flexible schedules in many cases, dependent on specific team.
• Collaborative team environment, creating a positive experience for those working at Client.
• Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday.
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and
• Complimentary coffee service throughout locations (depending on the region/campus).

• Provides Advanced admin support to the team
• Responsible for compliance with applicable Corporate and Divisional policies and procedures, including expense and travel policies.
• Interact with high-level executives and handle confidential or business-sensitive information.
• May include some project management as applicable
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website
• Responsible for all administrative functions for IRA Strategy team, such as:
  • Calendar management, proactively solving conflicts.
  • Maintaining a team roster
  • Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
  • Scheduling travel and processing expense reports.
  • Managing correspondence and scheduling couriers as well as preparing Fed Ex labels and managing shipments.
  • Meeting/event planning and catering.
  • Creating or modifying business documents.
  • Preparing presentations from source materials.
  • Preparing binders and other large copy requests.
  • Onboarding various contracted vendors; and
  • Operates with general instruction and some supervision.

• Fully understands assigned tasks and any associated expectations.
• Asks for clarification, as needed.
• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
• Demonstrates strong problem-solving skills.
• Accountable and responsible for actions/mistakes.
• Anticipates situational needs and takes initiative
• Ability to execute with high attention to detail
• Prioritizes own work, balancing multiple requests for assistance.
  
  Establishes good working relationships with client areas.
• Builds rapport and trust with others; possesses good listening skills.

• Some college preferred.
• Experience working in pharmaceutical company or CRO strongly preferred.
• 2 + years of previous administrative experience supporting executives preferred.
• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements.
• "Make it happen" spirit and attitude as well as persistence.
• Learns fast, grasps the "essence," and can change course quickly, where needed.

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.