Receptionist, Administrative​/Clerical

Ensure that all visitors are equipped with appropriate safety attire before entering the warehouse floor. Filing and records retention. Operate manual pallet jacks as needed for movement of pallets of records. Create purchase orders (e.g., for commodities or supplies) and manage transactions using SRM and SRP systems. Willing to provide training on these platforms. Experience in purchasing, materials management, records retention, or document archiving.

• High school diploma is required. Two (2) or more years of college, business school, or equivalent job experience is desired.
• Microsoft Office experience – Word, Excel, PowerPoint.
• Demonstrated basic knowledge of the purchasing process (e.g. purchasing policies and procedures, S4
  
  HANA/SRM, and vendor management).
• Demonstrated critical thinking and problem‑solving abilities, plus clear and concise written and verbal communication skills.
• Demonstrated ability to multi‑task, strong communication and personal skills.

SAP experience (can train).

Warehouse office environment, archiving in a records room part of the warehouse.

8‑4:30 PM. 100% onsite. No remote work.

U.S. Distribution Operations supports by receiving, storing and shipping entity products. This position will handle warehouse office duties required to receive, quarantine and process customer order documents that may include commercial, third‑party contracted products, non‑commercial or other materials. This position is responsible for the timely creation of Shopping Carts/Requisition s within SRM S/4

HANA to ensure on‑time delivery of necessary goods and services needed to support the business. This position interfaces with suppliers, visitors and employees at all levels in the business. Activities include responsibility for catering and conference room requests. This role has responsibility for visitor verification.

• Create, process and manage requisitions in SRM S/4
  
  HANA to ensure timely creation of purchase orders.
• Ensure shopping carts/requisitions include the required documentation.
• Process order receipts.
• Confirm shipments in EWM.
• File shipment documentation and perform file and records management activities per policy/records coordinator.
• Manage shipment inquiries as needed.
• Track temperature‑sensitive or other critical shipments with carriers.
• Receive and perform other daily work assignments from group leader or manager.
• Provide general office support as needed.
• Read and understand Business Operating Procedures related to job responsibilities and written in English.

• High School diploma required. Two (2) or more years of college, business school equivalent or equivalent job experience is desired.
• Demonstrate critical thinking and problem‑solving abilities.
• Computer applications (word processing, spreadsheets, and presentations).
• Planning and organizational skills.
• Demonstrated ability to prioritize and multi‑task to enhance productivity and manage workload.
• Strong communication and interpersonal skills.
• Demonstrates basic knowledge of the purchasing process (e.g. purchasing policies and procedures, ECC/SRM, and vendor master management) plus clear and concise written and verbal communication skills.
• Possesses ability to work within team environment.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.