Talent Acquisition Coordinator Lead, Executive

About Abb Vie

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us at  Follow @abbvie on Linked In, Facebook, Instagram, X and You Tube.

Purpose The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at Abb Vie.

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (Smart Recruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update Smart Recruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers and administrative staff
• Ensure a best-in-class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high-quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

• High School diploma or equivalent, bachelor’s degree highly preferred
• A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred

• Learns quickly, grasps the “essence” and can change the course quickly where indicated
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)
• Will be privy to confidential information and must be able to execute work while keeping details confidential

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range.
  
  This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note:

No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit

US & Puerto Rico applicants seeking a reasonable accommodation,  to learn more: