Administrative Support Specialist

Administrative Support Specialist (Evening Shift: 1–9 PM)

K ’s Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. With a strong ethical framework, K  prioritizes data security, privacy, and responsible information management to ensure mission success.

We are seeking an Administrative Support Specialist to support student management and accountability operations at SWESC/Naval Station Great Lakes. This is a full‑time, onsite role where you’ll help keep day‑to‑day operations running smoothly by maintaining accurate records, supporting reporting requirements, and assisting with student coordination. You’ll work closely with civilian staff, government contractors, and active‑duty personnel to support communication, scheduling, and administrative processes across training activities.

• Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies.
• Perform data entry/verification in designated student accountability databases (e.g., Power App Learning Site database) and housing systems (e.g., EMH), as required.
• Prepare and submit time‑sensitive daily/weekly accountability deliverables in accordance with established reporting timelines.
• Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records.
• Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines.
• Support student check‑in and check‑out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately.
• Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed.
• Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow‑up actions as required.
• Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes.
• This position provides administrative and clerical support only and does not include decision‑making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters.

• High School Diploma/GED and at least 6 years of related experience.
• Active/Current Secret Clearance or ability to obtain and maintain one.
• Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.) and use of computer programs such as EMH.

• Exceptional organizational, customer service, time‑management, critical‑thinking, and active‑listening skills.
• Prior military experience is helpful but not required.
• Experience with Enterprise Military Housing (EMH) software.
• Comfortable working with databases and internal tracking systems.
• CPR certification.
• Strong communication skills and ability to work effectively in a team‑oriented environment.
• Adaptability and willingness to learn new systems and processes.

Full‑time. Shift: 1:00 pm – 9:00 pm.

Position is onsite. May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1–2 miles) and working in inclement weather. May require stair use in multi‑floor buildings without passenger elevators.

$21 / hr – $30 / hr, based on experience, skills, and contract affordability.

K  may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation.

Competitive lifestyle benefits including a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and a flexible work schedule. K  supports career advancement through professional training and development.

K  is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status, or any other characteristic protected by federal, state, or local law.