Senior Administrative Assistant, International & State Government Affairs

Company Description

About Abb Vie

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us at  Follow @abbvie on Linked In, ()  Facebook, Instagram () , X ()  and You Tube.

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Job Description

Purpose

Provides comprehensive administrative support to the International Government Affairs (IGA) and State Government Affairs (SGA) teams, including answering phones, managing calendars, scheduling travel and facility requests, processing expense reports, planning meetings and events, maintaining distribution lists, preparing documents and presentations from source materials, managing video/teleconferencing logistics, and serving as a liaison for remote access issues.

Responsibilities:

+ Provides advanced administrative support to the Vice Presidents of International and State Government Affairs and their leadership. May provide backup support to other staff as needed.

+ Monitors and prioritizes executives' emails, highlights actions, and routinely drafts responses.

+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

+ Adheres to company purchasing and other established procedures.

+ Applies intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software, such as the Corporate Travel website and other programs.

+ Coordinates new employee office setups and onboarding.

+ Interact professionally with high-level executives.

+ Consistently handles confidential or business-sensitive information.

+ Maintains calendars, including meeting and travel scheduling and domestic and international travel arrangements.

+ Proactively identifies and resolves scheduling conflicts.

+ Processes reports and applications as needed, including expense reports.

+ Coordinates internal and external meetings, including drafting agendas, arranging supporting materials, preparing meeting resources, and managing catering and meal needs.

+ Provides support to the International Government Affairs and State Government Affairs functions on priority projects as requested.

+ Works cross-functionally across multiple departments to ensure team IT and system needs and requirements are addressed.

Qualifications

+ Minimum of 3 years of administrative assistant experience. High school diploma or equivalent.

+ Experience supporting a VP-level or equivalent role.

+ Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and One Drive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements.

+ Self-starter who can perform at a high level with general instruction.

+ Builds strong relationships with peers and partners outside the assigned group as needed to enable effective and efficient cross-functional partnerships.

+ Team-oriented, with a can-do attitude and a desire to be a productive contributor to the overall organization.

+ Learns quickly and can pivot when needed.

+ Open to suggestions and innovative ideas for improvement.

+ Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

+ The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors  including  geographic location, and we may ultimately  pay more or less than the posted range.

This range may be  modified in the future. ​

+ We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),…