Project Coordinator

Position Title: Project Coordinator

Work Location: Waukegan Road, North Chicago, IL 60064

Assignment Duration: 12 Months

Work Arrangement: 100% Onsite Required

• As the Legal Project Coordinator, you will support the Legal Project Manager in overseeing and coordinating legal projects.
• This role involves assisting with project tracking, document organization, and ensuring that deliverables are produced on time and within scope. The ideal candidate is detail-oriented, proficient in productivity tools, can work independently, and eager to assist in a dynamic, team-based fast paced environment.

• Support the Legal Project Manager and legal team with project planning, scheduling, and administrative coordination.
• Track project milestones, deliverables, and timelines, ensuring all parties are informed and deadlines are met.
• Maintain and organize legal documents, files, and project records using appropriate systems.
• Prepare status reports, meeting agendas, summaries, and assist with presentations as needed.
• Identify and flag potential project risks or schedule conflicts, escalating issues as required.
• Coordinate meetings, including scheduling, logistics, and follow-up actions.
• Participate in process improvement initiatives to enhance legal project management practices.
• Aid and assist with meeting logistics and planning execution.

• A minimum 2 years experience in healthcare or pharmaceutical industry preferred.
• Prior experience as an assistant or coordinator, ideally within a legal or professional services environment.
• Prior Working Experience with Generative AI tools.
• Highly developed interpersonal skills and effective written and spoken communication skills are absolutely critical.
• Issue identification and strong problem analysis and solution development skills are required.
• Proven ability for exceptional workload management and organizational skills.
• Demonstrated team player and ability to work in a cross cultural work environment.
• Proactive identification of process improvements.
• Proficiency with common program management communication software tools (e.g., MS PowerPoint, MS Word, MS Excel), and techniques (e.g., plans, schedules, presentations) are required.
• Detail-oriented, resourceful, and ability to maintain a high level of professionalism and confidentiality.
• Ability to work independently and as part of a team, with a strong sense of responsibility and accountability.
• Flexibility and willingness to learn new skills.
• Excellent verbal and written communication abilities.
• Proficiency with common program management communication software tools (e.g., MS PowerPoint, MS Word, MS Excel, SharePoint, Teams) (e.g., plans, schedules, presentations) are required.