Senior Administrative Assistant

• Compensation: USD 27 - USD 48.8 - yearly

About Abb Vie

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us  .

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Position Summary

The Senior Administrative Assistant supports a Vice President and Chief of Staff for a Lake County-based team. The person must manage multiple priorities with discretion and efficiency. The person must also help build a positive and engaging culture.

Responsibilities

Calendar & Communication Management

• Manages the VP calendar. Resolves conflicts and sets up meeting series.
• Sets up Teams and Zoom meetings. Handles remote access issues.
• Monitors and prioritizes VP email. Flags actions and follow-up items. Writes responses when needed.
• Meets with the VP daily to review the schedule and prepare materials for the day and week ahead.
• Schedules US and international travel and arranges meetings.
• Processes expense reports and invoices on time, per Abb Vie compliance rules.
• Manages office supplies and other office operations needs.

Documentation & Office Support

• Maintains and updates organization charts and email lists.
• Creates and edits business documents.
• Coordinates new employee office set-up and onboarding.
• Provides back-up support to team staff and may train new administrative assistants.

Culture, Events & Stakeholder Support

• Helps coordinate site events, culture activities, ERG events, and lab tours.
• Works with senior executives and handles confidential information.
• Works under general direction with some supervision.
• Follows Abb Vie's ethical, compliance, security, and confidentiality rules.
• May travel locally on a limited basis.

Leadership and Interpersonal Skills

• Works well alone and with cross-functional teams. Takes ownership of mistakes and follows through on fixes.
• Prioritizes own work and balances multiple requests.
• Builds strong relationships across Abb Vie and with outside partners.
• Plans and runs team events. Proposes structure, manages logistics, and follows up on execution while managing cost and compliance.
• Shows persistence, attention to detail, and agility in changing conditions.

• Previous administrative experience supporting leadership within a corporate environment is required.
• 7+ years of administrative experience supporting executives is preferred.
• Completion of undergraduate education preferred.
• Experience in the pharmaceutical industry or a large corporation is strongly preferred.
• Intermediate-to-advanced skill with Microsoft 365 tools (Word, Excel, PowerPoint, One Note, SharePoint, Teams, Outlook, Copilot), Concur, and Smartsheet. Project and Visio experience preferred.
• Skill with AI tools, such as MS Copilot or AI chatbots, to work faster and improve written communication.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.

Individual compensation paid within this range will depend on many factors including geographic location,andwemay ultimately pay more or less than the posted range. This range may be modified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/vision insurance and 401(k) to eligible employees.

This job is eligible to participate in our short-term incentive programs.

Note:

No amount of payis considered to bewages or compensation until such amount is earned, vested, and determinable.

Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company'ssole andabsolutediscretion unless and until paid andmay be modified at the Company’s sole and absolute discretion, consistent with applicable law.

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico applicants seeking a reasonable accommodation,  to learn more:

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