Documentation Specialist

The Fountain Group is a national staffing firm and we are currently seeking a Documentation Specialist for a prominent client of ours. This position is in Lake County, IL 60064
. Details for the position are as follows:

Documentation Specialist
Location: Onsite (3 days/week, Tuesday–Thursday)
Duration: 2-month assignment with potential to extend
Pay Rate: $30–32/hour

We are seeking a detail-oriented Documentation Specialist to support a high-volume documentation environment in a regulated manufacturing setting. This role is focused on the processing, preparation, review, and maintenance of critical product manufacturing documentation within an electronic document management system (EDMS).

The ideal candidate will have strong experience with document control, change control workflows, SOPs, work instructions, and quality/manufacturing documentation.

Experience with
One Vault is highly preferred; however, candidates with other EDMS platforms such as Track Wise, Veeva, Master Control, or similar systems will be considered.

• Process, route, and maintain controlled documentation within an EDMS system
• Prepare, review, and update product manufacturing documentation
• Support change control processes, including document revisions, approvals, and tracking
• Manage SOPs, work instructions, and other controlled quality/manufacturing documents
• Ensure documentation accuracy, completeness, and compliance with internal procedures and regulatory standards
• Coordinate document workflows and maintain audit-ready documentation records
• Work independently to prioritize a high volume of document processing tasks while meeting deadlines
• Partner cross-functionally with internal teams to resolve documentation issues and ensure timely completion of workflows
• Maintain compliance with corporate quality systems, SOPs, and documentation standards

• High school diploma required;
  Associate’s or Bachelor’s degree preferred
• 0–2+ years of relevant experience in document control, quality documentation, manufacturing documentation, or regulated environments
• Experience with EDMS platforms such as One Vault, Track Wise, Veeva, Master Control, or similar
• Experience supporting change control processes strongly preferred
• Familiarity with SOPs, work instructions, and controlled documentation
• Strong computer skills and ability to learn complex systems quickly
• Excellent attention to detail, organization, and time management
• Ability to work independently with minimal supervision
• Strong written and verbal communication skills

Experience in pharmaceutical, medical device, biotech, manufacturing, or other regulated industries preferred