Call Consultancy - Technical Advisor Partnerships in Ukraine

Call for Consultancy - Technical Advisor for Partnerships in Ukraine About BSF

Founded in 2007 by the French historian Patrick Weil, Bibliothèques Sans Frontières (Libraries Without Borders) is an NGO that empowers vulnerable populations by sharing culture, education and information. It implements inclusive and innovative projects in 30+ countries, enabling people affected by crises and precarity to educate themselves, dream and (re) build their lives. Thanks to its innovative tools, library of contents and expertise in mediation, BSF and its partners tackle the major challenges of the 21st century such as education, culture, citizenship, community building, health, employment or entrepreneurship.

Since 2022,BSFhas been operational in various locations across Ukraine, from public libraries to displacement centers. Partnering with local and other international organizations, we offer safe places for vulnerable children to engage in educational, cultural, and recreational activities. BSF in Ukraine is aiming at expanding its activities and at building local partnerships focusing on education, mental health, and information support via innovative tools and adapted contents.

This consultancy will help us make sure our programs are of high quality by fostering and maintaining relationships with project partners across Ukraine and being their primary point of contact throughout the life cycle of the partnership. The Technical Advisor for Partnerships will report to the Program Coordinator and will work in close cooperation with the rest of the Programs team and other support positions, notably with the Technical Advisor for contents and mediation.

They will also work occasionally with the HQ Programs Team at BSF HQ in Paris.

The Technical Advisor for Partnerships is responsible for the following key areas:

• Provide support in the identification of partners.
• Liaise with partners and support in the development of partnership agreements.
• Conduct regularly scheduled check-ins (virtually or in-person) with partners to maintain relationships, assess success and difficulties and to develop improvement or action plans as needed.
• Manage an “action plan” or CRM tool for each partner and keeping it up to date.
• Support in the development and implementation of a partner capacity building plan, where feasible, to assist partners in developing organizationally.
• Oversee the monthly reporting process, including updating templates/forms and maintaining regular contact with partners to ensure reporting accuracy.
• Maintain an up-to-date record of the BSF Ukraine partnership beneficiary/participant count.
• Analyze data and identify trends, opportunities, and areas for improvement.
• Report to the Program Coordinator.

• Conduct regular field visits (online or in person) to observe facilitators, gather feedback, and identify opportunities for improvement in activities and training sessions.
• Provide tailored technical support to implementing partners on the effective use of BSF tools and materials, ensuring alignment with program goals.
• Facilitate regular meetings or feedback sessions with facilitators and partners to address challenges, share updates, and co-create solutions.
• Develop MEAL plans and implement monitoring tools to assess the quality and impact of activities, ensuring that they meet both immediate and long-term program objectives.
• Document best practices, case studies, and success stories to inform program improvement and advocacy.
• Create and follow-up personalized capacity building/mentoring plans for facilitators based on their performance, training needs, and feedback from beneficiaries.
• Mediate challenges between facilitators, partners, or beneficiaries to ensure smooth implementation and foster collaboration (community of practice).

• Coordinate the logistics of training sessions, including scheduling, participant outreach, materials preparation, and venue setup (virtual or in-person).
• Facilitate training sessions to build capacity among facilitators and implementing partners, ensuring they can effectively use BSF…