Supply Associate

Location: Kief

Deadline for Applications June 28, 2026

GradeGS6

Staff Member / Affiliate Type General Service Reason Temporary  >
Temporary Assignment/ Appointment Hardship LevelDFamily Type Non Family with Residential Location Danger Pay Residential location (if applicable)
Budapest, Hungary Target Start Date Target End Date Standard

Job Description Supply Associate Organizational Setting and Work Relationships The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility.

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function.

The duty of the incumbent is to support and monitor the supply activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.

Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems

Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.

Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.

Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.

Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.

Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.

Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.

Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.

Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.

Disseminate and promote UNHCR's global policies, standards and guidance on supply chain  the Regional Bureaux:

Track the progress of specific operations and provide guidance that ensures timely implementation.

Assist in coaching and advising individuals as requested.

Track global Supply KPIs for the region and assist in devising regional ones, as required.

Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures…