Accounting Specialist

Accounting Specialist North Haven, CT (Onsite) Competitive Compensation + Benefits

• Join a well-established, family-owned organization with decades of success and a strong reputation in its industry
• Stable, growing company that plays a critical role in supporting large-scale operations across multiple locations
• High-volume, hands-on role with real ownership of the AP process
• Opportunity to work in a collaborative, team-oriented environment with strong leadership
• Exposure to multi-entity operations and process-driven accounting

We are seeking a detail-oriented and process-driven Accounting Specialist to support high-volume Accounts Payable operations, while also assisting with Accounts Receivable and month-end activities. This individual will play a key role in maintaining accurate financial records, managing vendor relationships, and ensuring timely and compliant payment processing.

• Process high-volume invoices including coding, matching (POs, packing slips), and data entry
• Execute payments via ACH, check, and credit card in accordance with vendor terms
• Prepare and manage weekly check runs and ACH batches
• Maintain vendor records including onboarding, W-9s, and payment terms
• Manage Positive Pay processes and resolve banking exceptions
• Reconcile bank activity related to disbursements and confirm payment accuracy
• Prepare AP aging reports and assist with accruals and month-end close
• Support internal and external audits as needed

• Process daily cash receipts and prepare deposits
• Assist with AR reconciliations and account reviews
• Support credit card reconciliations and documentation

• Associate’s degree in Accounting, Business, or related field (or equivalent experience)
• 4-5 years of high-volume Accounts Payable experience
• Experience with banking platforms and Positive Pay
• Proficiency in Microsoft Excel and accounting systems
• ERP experience
• Strong attention to detail, organization, and ability to manage multiple priorities