AP Specialist
Job in
North Haven, New Haven County, Connecticut, 06473, USA
Listed on 2026-06-24
Listing for:
CFS
Full Time
position Listed on 2026-06-24
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Accounting Assistant, Bookkeeper/ Accounting Clerk -
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
North Haven, CT (Onsite)
Competitive Compensation + Benefits
Why This Position?- Join a well-established, family-owned organization with decades of success and a strong reputation in its industry
- Stable, growing company that plays a critical role in supporting large-scale operations across multiple locations
- High-volume, hands-on Accounts Payable role with significant ownership and visibility
- Opportunity to be involved in process improvements and an upcoming ERP implementation
- Collaborative accounting team with exposure to broader accounting functions
We are seeking a detail-oriented AP Specialist to support high-volume Accounts Payable operations. This role will be responsible for managing the full AP cycle while also assisting with cash receipts, reconciliations, and month-end accounting activities. The ideal candidate will thrive in a fast-paced environment and enjoy improving processes while maintaining accuracy.
Key Responsibilities- Process high-volume invoices, including coding, matching purchase orders and receiving documentation, and data entry
- Execute vendor payments via ACH, check, and credit card
- Prepare and manage weekly check runs and ACH batches
- Maintain vendor files, W-9s, payment terms, and onboarding documentation
- Manage Positive Pay processes and resolve banking exceptions
- Reconcile disbursement activity and ensure payment accuracy
- Prepare AP aging reports and assist with month-end accruals
- Support audit requests and provide AP-related documentation
- Process daily cash receipts and deposits
- Assist with AR reconciliations and account reviews
- Support credit card reconciliations and expense documentation
- Participate in month-end close activities and special projects
- Assist with process improvement and ERP implementation initiatives
- Associate's degree in Accounting, Business, or related field (or equivalent experience)
- 4-5+ years of high-volume Accounts Payable experience
- Experience with banking platforms and Positive Pay
- ERP experience strongly preferred
- Proficiency in Microsoft Excel and accounting systems
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
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