Accounts Receivable

Overview

Ultimate Staffing Services is actively seeking a dedicated Accounts Receivable / Billing Representative to join their client's team in Nevada. This role is pivotal in managing billing and accounts receivable functions for all construction projects. The ideal candidate will ensure timely and accurate invoicing, payment collection, lien release compliance, and customer account reconciliation. The position demands familiarity with construction billing practices and Nevada lien laws, alongside strong organizational and communication skills to support the financial health of the company.

• Manage all accounts receivable functions including invoicing, posting payments, collections, monitoring aging reports, and following up on outstanding balances.
• Prepare, issue, and track progress billings and final invoices for construction projects (AIA Billing).
• Maintain customer account records, resolve billing discrepancies, and handle collection communications.
• Work with project managers to ensure accurate job cost reporting and billing compliance.
• Track and follow up on customer payments to minimize outstanding balances.
• Process and maintain lien releases, preliminary notices, and waivers per Nevada construction requirements and COIs.
• Reconcile customer accounts and resolve billing disputes in a professional manner.
• Generate monthly AR reports, reconcile accounts, and provide updates to management.
• Assist with month-end closing processes as related to accounts receivable.
• Develop and implement procedures to improve billing efficiency and accuracy.

• 3+ years AR/Billing experience (construction industry strongly preferred).
• Knowledge of progress billing, lien releases, and Nevada construction compliance.
• Proficiency with Quick Books and AIA Construction Billing.
• Strong communication and organizational skills.
• Ability to multitask, meet deadlines, and work independently.
• Team player with a high level of professionalism and integrity.

Monday to Friday, 1st Shift

• Medical
• Dental
• Vision

Salary: $25.00 per hour

Education Requirement: High School Diploma or equivalent required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.