Staff Accountant

Job Description

Job Description

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* POSITION SUMMARY
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The Staff Accountant is responsible for maintaining accurate and timely accounting records for HM Equipment, CPH Holdings, Pathways School of Masonry, multiple real estate holding entities, family office activities, and owners' asset accounts. This position supports a diversified portfolio consisting of commercial and residential real estate holdings, equipment leasing operations, investment entities, and special purpose entities.

The Staff Accountant serves as a key support role to the Assistant Controller and is responsible for day-to-day transaction processing, accounts payable, accounts receivable, treasury support, property administration, tenant support, financial record maintenance, and other operational accounting activities. The ideal candidate must possess strong accounting fundamentals, exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality and professionalism.

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* ESSENTIAL JOB RESPONSIBILITIES
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• Process accounts payable transactions, including invoice coding, approval routing, payment processing, and vendor file maintenance.
• Process accounts receivable transactions, including rent billings, intercompany billings, reimbursements, collections, and deposit applications.
• Prepare and post journal entries, recurring entries, accruals, and prepaid amortization entries.
• Perform monthly bank reconciliations and assist with treasury functions, including intercompany cash transfers and cash management activities.
• Assist with month-end close procedures and preparation of financial statements for multiple entities.
• Maintain accurate accounting records, supporting schedules, and work papers for assigned entities.
• Prepare and maintain spreadsheets supporting financial transactions, account analysis, and management reporting.
• Assist with annual audits, tax compliance filings, insurance renewals, and lender requests.
• Administer accounting activities for a portfolio of commercial and residential real estate entities, including rent billings, CAM reconciliations, utility reimbursements, and lease administration support.
• Monitor tenant accounts, coordinate tenant communications, and assist with property maintenance and vendor coordination activities.
• Maintain fixed asset records, acquisition documentation, equipment schedules, registrations, and related supporting records.
• Prepare Positive Pay uploads and support banking administration activities.
• Assist with maintaining internal control procedures and identifying process improvements.
• Support family office activities, owner-approved expenditures, special projects, and confidential administrative matters.
• Carry out additional duties and special projects as assigned by the Assistant Controller.

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* MUST HAVE — REQUIRED QUALIFICATIONS
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• Minimum 4 years of direct accounting or bookkeeping experience.
• Strong understanding of general ledger accounting, reconciliations, and month-end close processes.
• Excellent communication, organizational, and time management skills.
• Strong Microsoft Office proficiency including advanced Microsoft Excel skills.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail with a commitment to accuracy.
• Demonstrated integrity, discretion, and the ability to maintain strict confidentiality.
• Ability to effectively communicate with internal teams, tenants, vendors, ownership and external service providers.
• Must pass mandatory drug screening requirements.

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* NICE TO HAVE — PREFERRED QUALIFICATIONS
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• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Experience with Trimble Vista Viewpoint/Trimble, Quick Books or comparable accounting software.
• Experience in multi-entity, real estate, property management or holding company accounting.
• Experience with treasury management, banking platforms and Positive Pay systems.

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* CORE COMPETENCIES
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• NUMBER 1:
  Strict Confidentiality & Discretion
• Financial Accuracy & Accounting Acumen
• Organization & Planning
• Analytical Thinking & Problem Solving
• Communication & Relationship Management
• Customer Service…