Accounting​/HR Coordinator; part-time

Description

FLSA Status:
Non-exempt

Department:
General & Administrative

Reports To:

Staff Accountant and HR Generalist

Under the supervision of the Staff Accountant and HR Generalist, the Accounting/HR Coordinator provides administrative support to the Finance and HR departments.

• Conducts scanning, filing, and server database sorting of all accounting files
• Records accounts payable, accounts receivable, and credit card transactions into Quick Books Online accounting system
• Maintains and replenishes the monthly inventory of student and employee uniforms supply
• Manages and maintains all copy rooms, supply rooms, storage rooms, postage, and breakroom inventories
• Supports tuition, student fees, and accounts receivable collections
• Maintains confidentiality of all student, family, employee, vendor, donor, and corporate work-study partner information
• Ensures accurate information for current and new employees is reflected in the payroll database, verifying and providing inputs regarding data and changes
• Create reports in Excel as needed for tracking and analysis of data

• Maintains accurate and up-to-date employee files, including electronic, physical, and Paylocity files
• Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Tracks and sends renewal notifications for employee certifications, licenses, and trainings
• Assembles notifications, documents, and other items for employee distribution
• Maintains confidentiality of any private information
• Perform other duties and responsibilities, as assigned (both Accounting and HR)

• High school diploma or equivalent
• Minimum 2 years of administrative experience
• Experience with Quickbooks and Google Workspace, preferred
• Fluent in Spanish, preferred