Office Associate

Office Associate - Earn up to $32.59 per hour!

Location: North Las Vegas, NV, US, 89115

Company: PACCAR

The Office Associate is expected to manage routine responsibilities independently, prioritize competing tasks, exercise sound judgment, and proactively identify opportunities to improve processes and support business objectives. This position requires a high degree of initiative, adaptability, and flexibility to support the changing needs of a fast-paced distribution operation.

Under limited supervision, performs a variety of administrative, procurement, customer service, shipping, and operational support functions. This position serves as a key operational resource within the Parts Distribution Center and is responsible for processing purchase orders, invoices, shipping documentation, vendor records, and operational reports.

Work is performed using established procedures, policies, and guidelines while supporting continuous improvement initiatives and cost-effective purchasing practices.

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position may also be eligible for a holiday gift.

Starting pay rate of $27.09/hour with increases every six months up to $32.59/hour. Additionally, this role is eligible for a full range of benefit options listed above.

LOCATION: North Las Vegas

SHIFT: (M-F) 8:30am - 5pm

• Serve as first point of contact for visitors, vendors and guests
• Answer, screen and direct incoming phone calls
• Create, process, and maintain purchase orders, invoices, and vendor documentation utilizing SAP and other business systems.
• Perform accurate data entry, order maintenance, and recordkeeping.
• Process and maintain shipping, receiving, and operational records.
• Prepare and process export shipping documentation for orders shipped to Mexico and other international orders.
• Process and maintain documentation for Fed Ex Heavyweight and UPS Supply Chain Solutions shipments.
• Coordinate with carriers, suppliers, dealers, customs brokers, and internal departments to resolve documentation issues and support on-time delivery.
• Investigate and resolve invoice discrepancies, receiving exceptions, and vendor compliance issues.
• Perform accounts payable and accounts receivable support functions.
• Monitor usage and maintain adequate stock levels of office, break room, janitorial, safety, and other routine operating supplies.
• Research suppliers, obtain quotes, evaluate pricing options, and place purchase orders to support cost-effective procurement decisions.
• Assist with supplier quote comparisons, spend analysis, and sourcing initiatives.
• Generate and analyze reports to identify trends, research issues, and support operational decision‑making.
• Participate in continuous improvement initiatives focused on safety, quality, productivity, and cost reduction.
• Identify process improvement opportunities and recommend solutions that improve operational efficiency.
• Independently manage assigned responsibilities, prioritize workload, and resolve routine issues with minimal direction.
• Exercise sound judgment and decision‑making while supporting purchasing, shipping, administrative, and operational processes.
• Assist with training, administrative support, and special projects as assigned.
• Cross‑train and support multiple office and operational functions as business needs require.
• Maintain regular attendance and comply with all company safety policies and procedures.

Required

• High School diploma or GED.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong…