Administrative Assistant III - Disability Resources Center​/Counseling & Psychological Services

Administrative Assistant III – Disability Resource Center (DRC) / Counseling & Psychological Services (CAPS)

Reports to the Director of DRC/CAPS at the North Las Vegas CSN campus. Provides comprehensive administrative support to the DRC and CAPS departments, coordinating operations, events, financials, and testing procedures.

• Maintain consistent and reliable attendance and support the Director in managing departmental needs.
• Assist with special events and projects, preparing detailed reports, and coordinating workshops, orientations, and other Student Affairs events.
• Coordinate meetings, manage correspondence, maintain calendars, and oversee complex administrative projects.
• Gather, organize, maintain, and compile records, reports, statistical data, and program documentation to support departmental objectives.
• Oversee financial budgets, support budget development, monitor spending trends, and manage financial documents including contracts, operating expenses, and P‑Card transactions.
• Coordinate and support DRC testing operations, including exam administration, proctoring, secure handling of testing materials, and training of staff and service providers.
• Provide lead direction to student workers and part‑time service providers, including training, scheduling, onboarding, and performance monitoring.
• Maintain office equipment, coordinate with vendors for supplies and services, and manage daily office operations.
• Demonstrate proficiency with database systems such as Workday, Canvas, People Soft, AIM DRC, Titanium, and other scheduling programs.
• Maintain confidentiality, exercise sound judgment with sensitive information, and handle complex confidential interactions professionally.
• Respond to inquiries, provide information on DRC/CAPS programs, and support overall program and college operations.

• High‑school diploma or equivalent and three years of progressively responsible relevant work experience, including record maintenance, customer relations, or financial/statistical documentation.
• Or one year as an Administrative Assistant II in Nevada State service, or equivalent combination of education and experience.

• 2 years of higher‑education experience or an Associate’s degree.
• Proven experience with HIPAA, FERPA or similar federal/state mandates.
• Experience with case‑management software and/or student information systems.
• Experience working with diverse college student populations.
• Proficiency in Workday and support of budgets, purchasing, travel, scheduling, and administrative operations.

• Full‑time, Monday‑Friday 8am to 5pm.
• Starting salary Grade
  27, Step1: $46,207.44 (subject to funding).
• Benefits: 19.25% PERS retirement plan, vacation & sick leave, 12 paid holidays, educational benefits, health insurance options, tuition discounts, and employee purchase programs.

CSN is an Equal Employment Opportunity/Affirmative Action institution. The college does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected class.