Fleet Safety and Regulatory Manager

WHAT YOU’LL BE DOINGReporting to the Vice President of Transportation, the manager Fleet Safety & Regulatory Compliance is responsible for leading and managing the company's fleet safety, driver compliance, and regulatory programs to ensure compliance with all applicable Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation (DOT), OSHA, CARB, and state regulations. This position develops, implements, and continuously improves safety initiatives, regulatory compliance programs, driver qualification processes, and fleet safety performance while fostering a culture of accountability, operational excellence, and continuous improvement.

The Manager partners with Transportation, Fleet Maintenance, Operations, Human Resources, and Branch Leadership to reduce risk, improve driver performance, minimize accidents, maintain regulatory compliance and ensure the safe and efficient operations of the company’s commercial fleet.

A highlight of your day-to-day will include:

Develop, implement, and manage company-wide fleet safety policies, procedures, and regulatory compliance programs.

Ensure compliance with all applicable FMCSA, DOT, OSHA, CARB, state, and local transportation regulations.

Maintain Driver Qualification Files in accordance with 49 CFR Part 391, including annual MVR reviews, certification of violations, medical examiner certificates, road tests (where applicable), and qualification determinations.

Administer the DOT Drug and Alcohol Testing Program, including pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing requirements.

Manage the Samsara Fleet Management platform to monitor Hours of Service, ELD compliance, GPS activity, vehicle utilization, driver behavior, DVIR compliance, and safety performance while leveraging telematics data to identify trends, improve fleet efficiency, reduce accidents, and support driver coaching and regulatory compliance.

Maintain all regulatory records, permits, certifications, and reporting requirements while monitoring regulatory changes, coordinating compliance activities, and ensuring timely submission of all required federal and state filings.

Serve as company lead during FMCSA, DOT, CHP, OSHA, and state regulatory audits and inspections.

Maintain compliance with the FMCSA Drug & Alcohol Clearinghouse including annual queries, pre-employment queries, prohibited driver notifications, and record retention.

Conduct DOT compliance audits, fleet safety assessments, accident investigations, root cause analyses, crash preventability determinations, and corrective action planning to reduce organizational risk and improve safety performance.

Monitor FMCSA Safety Measurement System (SMS) and CSA performance indicators, implement corrective actions, and reduce BASIC violation.

Maintain the DOT Accident Register in accordance with FMCSA requirements.

Monitor fleet preventive maintenance, inspection, repair, and maintenance recordkeeping to ensure compliance with FMCSA Part 396.Develop and deliver new-hire orientation, regulatory training, remedial coaching, toolbox talks, and ongoing driver safety education WHO WE ARE LOOKING FOR Minimum of five (5) years of progressive experience in fleet safety, transportation, regulatory compliance, or commercial fleet operations.

Extensive knowledge of FMCSA, DOT, OSHA, Driver Qualification Files, Hours of Service (HOS), Drug & Alcohol Clearinghouse, ELD requirements, and commercial transportation regulations.

Experience managing regulatory compliance programs, including CARB, California Clean Truck Check, DOOR, LSI, and other applicable state and federal reporting requirements.

Proficient with modern Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Experience using Samsara Fleet Management and Telematics Platform, or a similar fleet telematics system, to monitor driver safety, ensure DOT compliance, manage Hours of Service (HOS), conduct DVIRs, track assets and equipment in real time, and support fleet operations through GPS tracking, reporting, and data analysis.

Experience conducting accident investigations, crash reconstruction, root cause analysis and mapping, incident investigations, corrective and preventive action (CAPA) planning, and risk mitigation to improve driver safety, regulatory compliance, and operational performance.

Strong knowledge of fleet safety best practices, driver coaching, compliance auditing, and risk management.

Excellent leadership,…