Assets Clerk

Provides clerical support in acquiring, tracking, controlling and disposing of the District's fixed assets in a manner that safeguards and allows for sound management of the public's asset investment. Assists in administering the district's inventory system by receiving and issuing property items, assigning property numbers, maintaining associated property records in the district's fixed asset management system, participating in scheduled inventories and disposing of obsolete items.

• Adheres to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records.
• Adds controlled and capitalized assets to the fixed asset database. Enters straightforward information (i.e., asset number, class code, acquisition date, simple description and historical cost). May enter additional information as required.
• Affixes inventory tags to designated assets and equipment. Replaces damaged asset tags.
• Maintains perpetual inventory records by gathering inventory data, completing required forms/logs and entering, deleting and correcting inventory. May maintain pending fixed asset files.
• Enters asset repair cost and utilization information to assist in replacement planning decisions.
• Performs field inventory by physically locating, identifying and counting assets. Enters manual counts and uploads bar code data from inventory results into the fixed asset management system.
• Builds exception file and prints report. Locates missing inventory, performs location transfers and reconciles exceptions. Prints inventory summary and status report. May assist in scheduled closing procedures.
• Arranges and completes physical transfer/disposal of surplus/obsolete items
• Assists with handling surplus and storage areas of inventory section. Resolves minor inventory location/usage discrepancies. May prepare and submit reports regarding alleged theft, misuse of property or minor problems in property management.

Wilkinson County School District

KNOWLEDGE:
Requires a high school diploma or a GED.

EXPERIENCE:

One year of inventory control, materials management, record keeping or clerical experience is required.
COMPLEXITY:
Work consists of fairly standard procedures and tasks where basic analytic ability is required, as in the comparison of numbers and simple facts in selecting the correct action.
SUPERVISION EXERCISED:
Report to Operations Coordinator.