Staff Accountant

Bookkeeper / Staff Accountant

Bookkeeper / Staff Accountant with a strong emphasis on Accounts Payable to join our accounting team. This role will work directly with the Controller in a small, collaborative accounting department. The ideal candidate will be highly organized, comfortable managing a high volume of invoices, and capable of handling day-to-day AP processing, reconciliations, and vendor/customer communication.

Key Responsibilities:

• Process a high volume of accounts payable invoices, averaging approximately 100 invoices per week, excluding credit card activity
• Review and approve a significant number of autopay invoices
• Upload and review credit card batches for approval using the company's internal expense/payment platform; experience with Concur or similar systems is a plus
• Prepare and process a limited number of weekly check runs, approximately 10 checks per week
• Accept and apply customer credit card payments, averaging roughly $2,000 to $3,000 in charges per day
• Research and resolve discrepancies when credit card transactions do not match system records
• Enter and maintain transaction data in a program that syncs several times per week
• Communicate with vendors and customers regarding payment issues, account questions, and discrepancies
• Assist with vendor management, including frequent follow-up with key vendors such as utility providers
• Perform bank reconciliations and support overall cash activity tracking
• Provide general accounting support to the Controller as needed

Qualifications:

• 2+ years of bookkeeping, staff accounting, or accounting clerk experience with a strong accounts payable focus
• Demonstrated experience handling high-volume AP processing
• Experience with Concur or similar expense/payment management systems preferred
• Comfortable working in a small accounting team with minimal supervision
• Strong attention to detail and ability to investigate and resolve discrepancies
• Solid communication skills for interacting with both vendors and customers
• Experience with bank reconciliations required
• Proficiency in accounting software and Microsoft Excel
• Preferred background:
  Experience in a role where AP has been the primary responsibility
• Familiarity with credit card transaction review, uploads, and reconciliation
• Ability to prioritize effectively in a fast-paced environment with recurring deadlines