Attendance Secretary at Lakewood Elementary

Secretary (Attendance)

Department:
Clerical
- Job Status:
Full Time

FLSA Status:
Non-Exempt

- Reports To:

Principal

Grade/Level: Elementary or Secondary
- Amount of

Travel Required:

No travel required

185-day contract, Monday through Friday, daily schedule: 8-hours exclusive of a 30-minute lunch

Position Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

Essential Functions

• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Complete forms in accordance with school/district procedures.
• Make copies of correspondence and other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Learn to operate new office technologies as they are developed and implemented.
• Maintain scheduling and event calendars.
• Schedule and confirm appointments for Principal or others as assigned.
• Manage projects, and contribute to committee and teamwork.
• Mail newsletters, promotional material, and other information.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the Internet.
• Provide services to parents, patrons, students, and staff such as order placement and account information.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Prepare and mail checks.
• Coordinate conferences and meetings.
• Take dictation in shorthand or by machine, and transcribe information.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Ability to properly track and account for school funds.
• Reliable individual able to accept responsibilities as assigned by the Principal.
• Ability to process and accurately follow directives.
• Ability to function as a team player.
• Diversity oriented - ability to work with any and all people.
• Flexible - able to monitor and adjust at a moment’s notice.
• Dispense student medication as needed, in absence of nurse.
• Ability to present school related information in a professional manner to staff, students, and parents.
• Other duties as assigned.

Position Qualifications

• Accountability
  - Ability to accept responsibility and account for his/her actions.
• Accuracy
  - Ability to perform work accurately and thoroughly.
• Active Listening
  - Ability to actively attend to, convey, and understand the comments and questions of others.
• Detail Oriented
  - Ability to pay attention to the minute details of a project or task.
• Loyal
  - The trait of feeling a duty to the employer.
• Organized
  - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability
  - The trait of being dependable and trustworthy.
• Research Skills
  - Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible
  - Ability to be held accountable or answerable for one's conduct.
• Communication, Oral
  - Ability to communicate effectively with others using the spoken word.
• Honesty / Integrity
  - Ability to be truthful and be seen as credible in the workplace.
• Initiative
  - Ability to make decisions or take actions to solve a problem or reach a goal.
• Working Under Pressure
  - Ability to complete assigned tasks under stressful situations.

Skills & Abilities

Education: High School Graduate or General Education Degree (GED)

Experience: None

Computer Skills: Proficient in the use of Microsoft Word and EXCEL, with the ability to acquire additional computer skills related to APSCN, COGNOS with minimum additional training.

Certificates & Licenses: Minimum of a High School Diploma or GED required.

Other Requirements: Ability to maintain a high percentage of attendance. Many functions of the job are time sensitive dealing with Stimulus money and other sources of funding therefore the ability to work under pressure with a high degree of accuracy is necessary.

Paid in accordance with the NLRSD Clerical Salary Schedule 4

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The North Little Rock School District is an Equal Opportunity Employer.