Administrative Coordinator

interstate compact offender tracking system (icots) - north little rock

the mission of the department of corrections is to be a public safety resource for arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

all doc positions are designated as safety sensitive positions and are subject to random drug testing pursuant to the secretarial directive governing personnel drug testing. Medical marijuana usage, as defined in amendment 93 of the arkansas constitution, prohibits personnel in a safety-sensitive position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card.

Department personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

position number:

county: pulaski

posting end date: 9/9/2026

anticipated starting salary: $43,088.03

location: doc headquarters - interstate compact offender tracking system (icots) - north little rock

the mission of the department of corrections is to be a public safety resource for arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

all doc positions are designated as safety sensitive positions and are subject to random drug testing pursuant to the secretarial directive governing personnel drug testing. Medical marijuana usage, as defined in amendment 93 of the arkansas constitution, prohibits personnel in a safety-sensitive position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card.

Department personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

job series: administrative support

classification: administrative coordinator – career path

class code: pas
02p

pay grade: sgs
04

salary range: $43,088 - $63,770

the administrative coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The administrative coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.

Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance.

Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.

Strong skills in using office software applications (microsoft word, excel, power point,…