Executive Assistant

Pay or shift range: $60,400 USD to $76,800 USD. Jefferson Center pay is determined by various factors including education level, licensure level, years of relative experience, and internal equity amongst current staff.

At Jefferson Center, it is our policy and our mission to be inclusive and mindful of the diversity of everyone who comes through our doors. We are passionate about building a community where mental health matters and equitable care is accessible to all races, ethnicities, abilities, socioeconomic statuses, ages, sexual orientations, gender expressions, religions, cultures, and languages.

The Executive Administrative Assistant provides executive-level support to the Chief Growth & Strategy Officer and Vice President of People & Culture while helping coordinate administrative operations across the organization. This role supports strategic growth initiatives, workforce engagement, community partnerships, philanthropy efforts, and key organizational events, serving as a central point of coordination for leadership and external stakeholders.

• High School Diploma or GED required.
• Six (6) years of progressively responsible administrative experience, including at least three (3) years supporting senior executives or leadership teams. Advanced education may substitute for experience (Bachelor's degree may substitute for up to four years).
• Experience in healthcare, behavioral health, human services, nonprofit, or similarly complex organizations preferred.
• Strong knowledge of organizational operations, business practices, and administrative procedures.
• Exceptional organizational, project coordination, and time management skills, with strong attention to detail.
• Excellent written, verbal, interpersonal, and relationship-building skills.
• Proven ability to manage confidential information with discretion and professionalism.
• Ability to prioritize multiple responsibilities, meet deadlines, and thrive in a fast-paced environment.
• Resourceful, proactive problem-solver with strong judgment, decision-making skills, and initiative.
• Ability to work independently and collaboratively across teams and stakeholders, including executives, board members, donors, and community partners.
• Experience preparing reports, presentations, executive communications, and meeting materials.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, One Drive, and Forms.
• Experience coordinating meetings, events, projects, and executive workflows.
• Demonstrated leadership ability, including coordinating administrative support coverage and mentoring others.
• Emotional maturity, adaptability, and a commitment to exceptional customer service.
• Provide direct administrative support to the Chief Growth & Strategy Officer and Vice President of People & Culture.
• Manage complex executive calendars, scheduling priorities, travel arrangements, conference registrations, and meeting logistics.
• Prepare agendas, presentations, reports, correspondence, briefing documents, and meeting materials.
• Attend meetings as requested and document minutes, action items, and follow-up activities.
• Monitor and track projects, commitments, deadlines, and strategic initiatives to ensure timely completion.
• Coordinate executive leadership meetings, board committee meetings, strategic planning sessions, and cross-functional work groups.
• Serve as lead coordinator for the Executive Administrative Assistant function.
• Coordinate administrative coverage and workload balancing across Executive Administrative Assistants.
• Develop and maintain standard operating procedures, templates, workflows, and best practices to support consistency across executive support functions.
• Assist…