Accounting Officer Purchasing & Contracts

Position: Accounting Officer for Purchasing & Contracts
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Accounting Officer for Purchasing & Contracts Institution:

South Central College Classification

Title:

Accounting Officer Inter Bargaining Unit / Union:214:
Minnesota Association of Professional Employees City:

North MankatoFLSA:

Non Job Exempt Full Time / Part Time:

Full time Employment Condition:

Classified
- Unlimited Salary Range:$26.89 - $39.22

POSITION PURPOSE The Accounting Officer for Purchasing and Contracts performs professional accounting work and is responsible for the management of requisitions, purchase orders and contracts using the College’s purchasing platforms, which is currently Marketplace and Workday. The Accounting Officer trains and provides direction to all staff and faculty to ensure they understand the purchasing platforms and the position will print checks for the College and enter and review employee expense reimbursement claims, purchasing cards and reconcile statements.

This position also enters and maintains the college’s assets. The work also involves gathering financial data for reports and special projects, analyzing and interpreting financial data, and recommending solutions under limited supervision. In addition, the Accounting Officer coordinates and assists with special projects such as implementing new software and participating in the development of on-line internal process management systems and other enterprise-wide processesRESPONSIBILITIES AND RESULTS
1. Financial management of purchasing, contracts and agreements:

Ensure proper accounting compliance withing purchasing processes. Review all submitted requisitions and purchase orders in Workday for coding accuracy.

Provides ongoing Workday and/or purchasing process training

Coordinates Workday group trainings at the beginning of each term during employee in-service or new employee orientation.

Performs account oversight and management activities such as expenditures monitoring and analysis, invoice/credit card reconciliation, account PO closeout, completing and reviewing relinquishing statements and termination notices, and reconciling records for audits and other special projects as assigned.

Directs new vendors in setting themselves up as a vendor in SWIFT, and make changes to vendors as needed to process purchase orders.

Contract Administrator
- Creates and prepares Professional and Technical Services, Maintenance and Service Master Contracts, Intra/Inter Agency, Lease and Facilities Agreements as well as any other Minnesota State required agreements based on input from staff and administration.

Maintains complete agreement document files including current contractor insurance certificates and other required information. Works with the Office of General Counsel or the Attorney General's Office to review contract documentation for South Central College and make appropriate recommendations to meet legal requirements and adjust contract language to meet State requirements as necessary.

Responsible for the development of request for proposals, request for qualifications and similar purchasing of services processes. Gather appropriate input from the staff to create these documents and complete the process. Initial and direct negotiations when applicable. Seeks advice of the Office of General Counsel or Attorney General's Office to make adjustments to meet State legal requirements, as needed.
2. Performs check printing and employee reimbursement process.

Is responsible for printing all local checks and associated reports including accounts payable, financial aid and student payroll checks.

Coordinates student financial aid direct deposit procedures and process associate with ACH files, student payroll, refunds, financial aid disbursement. Oversees student's direct deposit information and update when necessary.

Reviews employee expense reimbursement claims to ensure proper documentation and compliance with Minnesota State Policy. Reviews cost coding of all reimbursements to ensure expenses are coded to correct accounting fund, appropriation and cost center. Enters all reimbursements. Ensures expense reimbursement…