OPS-Staff Assistant

Position Number:

Title:

OPS Staff Assistant

Pay Plan:
Temp

Salary: $20.05 an hour (1,920 hours per fiscal year)

Employment is contingent upon successful completion of a background check.

The State Personnel System is an E‑Verify employer.

• NORTH PALM BEACH, FL 33402
• WEST PALM BEACH, FL 33407
• WEST PALM BEACH, FL 33426
• WEST PALM BEACH, FL 33405
• WEST PALM BEACH, FL 33412
• PALM BEACH GARDENS, FL 33418
• WEST PALM BEACH, FL 33412
• WEST PALM BEACH, FL 33401
• WEST PALM BEACH, FL 33410
• WEST PALM BEACH, FL 33411
• WEST PALM BEACH, FL 33409
• WEST PALM BEACH, FL 33406
• WEST PALM BEACH, FL 33413
• NORTH PALM BEACH, FL 33408
• WEST PALM BEACH, FL 33418
• WEST PALM BEACH, FL 33415
• ROYALE PALM BEACH, FL 33411
• WEST PALM BEACH, FL 33460
• WEST PALM BEACH, FL 33417

Nearest Major Market:
Palm Beach

Nearest Secondary Market:
Miami

• Three years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

• Employment is contingent upon successful completion of a background check.
• Must possess and maintain a valid minimum Class E State of Florida driver’s license.
• Occasional overnight travel is required.

• Knowledge of My Florida Marketplace , the Purchasing Card system, and State of Florida purchasing processes.

• Must be familiar with and able to utilize computers using Microsoft Office applications, telecommunications equipment, and general office equipment.
• Ability to plan, organize, and coordinate work assignments.
• Ability to handle telephone calls in a courteous and effective manner and provide excellent customer service in a consistent manner.
• Must be well organized, punctual, and display a cooperative and professional attitude.
• Must be able to establish and maintain effective working relationships with others.
• Knowledge of office procedures and practices and the principles and techniques of effective communications.
• Skilled in typing and data entry.
• Ability to produce final products within established timelines.
• Ability to organize files and other records; use correct spelling, punctuation, and grammar; and type letters and other standard forms in correct format.

• Processing invoices, requisitions, purchasing card charges, and other administrative paperwork; assisting with the procurement of commodities and services; maintaining and organizing both paper and electronic files; collecting, counting, and depositing collections of day use entry fees; mailing documents and packages; managing routine office equipment and services (e.g., alarm, pest control, fire extinguisher, office supplies); assisting with budget tracking and planning; compiling, reviewing, and processing equipment tracking forms;
  
  scheduling meetings; coordinating staff trainings; receiving and routing telephone calls in a courteous and positive manner; receptionist, greeting and responding to the public as appropriate; providing assistance to other sections/offices/divisions; and completing other duties as assigned or needed.
• The incumbent must attend occasional regional and divisional meetings and various trainings as necessary.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

For assistance, call the People First Service Center at  Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.