Administrative Assistant-Level 3 - Senior

Administrative Assistant-Level 3 - Senior (11 - 15 Years)

We are seeking a detail-oriented and organized administrative assistant to provide support to our legal team. This role will assist with routine financial and administrative tasks and the preparation of simple legal forms for attorney review. The position is for a duration of one year, with the possibility of extension or conversion. This is an onsite role in Juno Beach, FL.

Key Responsibilities

• Provide advanced administrative support to a department or group of professionals.
• Assist with data entry and maintenance of financial records.
• Prepare and process invoices, expense reports, and purchase orders.
• Support the reconciliation of accounts and verification of financial data. Use AI tools to reconcile and generate reports.
• Assist in the preparation of simple legal documents, including using Mail Merge features in Microsoft Word.
• Organize and maintain digital and physical filing systems.
• Receive and respond to routine correspondence following established procedures.
• Perform general administrative duties including scheduling, document preparation, and correspondence.

Required Qualifications

Education:

A High School Diploma or GED is required.

Experience:

3-5 years of administrative experience. The hiring team is open to interviewing a wide range of experience levels, as the skills acquired do not always match the stated years of experience.

Technical

Skills:

• Proficiency in Microsoft products, with strong skills in Microsoft Excel and Word, including mail merge functions.
• Strong capability with AI tools such as ChatGPT and Microsoft CoPilot to assist the team in improving processes and generating reports.

Preferred Qualifications

• An Associate's degree is preferred.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at a or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.