Payroll Clerk Assistant

Overview

The Payroll Clerk Assistant is responsible for payroll processing tasks such as collecting employees’ time sheets and payroll data, calculating wages, issuing statements and deductions, detailing earnings, and preparing paychecks under supervision of the County Clerk. This position supports operations of the County Clerk’s Office to ensure effectiveness and efficiency.

• Audit and process payroll information transmitted by County offices.
• Enter time off requests and balance benefit hours.
• Review payroll records for changes in exemptions, rates, and deductions.
• Complete and file W-4, I-9, Direct Deposit, and related forms for all employees.
• Compute federal and state withholding taxes, Social Security, Medicare, retirement, and other payroll deductions.
• Validate payroll liabilities including taxes, garnishments, and voluntary benefit plans; prepare claims for payroll deductions.
• Assist with preparing payroll vendor payments.
• Balance quarterly payroll tax deposits and prepare related reports.
• Assist with preparation of annual W-2 forms and 1095-C forms.
• Prepare payroll-related reports and audits as needed.
• Maintain payroll records and ensure compliance with applicable laws and policies.
• All other duties as assigned.

• Understanding of basic bookkeeping and accounts payable principles.
• Ability to calculate, post, and manage accounting figures and financial records.
• Experience with spreadsheets, proprietary software, and proficiency in MS Office.
• High degree of accuracy and attention to detail.
• High level of confidentiality.
• Effective communication skills both verbal and written.

• High school diploma or equivalent.
• Degree in accounting, finance or related field, preferred.
• Relevant experience working as Payroll Clerk.

This position must be able to sit for long periods of time, operate a computer and office equipment, and may occasionally lift up to 20 lbs. The work environment is indoors with a moderate level of noise.